Smartphone Apps Are Becoming The Catalyst Of HR Management

Mobile phone applications that offer organizations the capability for online learning, enhance productivity and provide effective employee management and development are becoming a chief technology trend in Human Resources.

Managing workforce and time is not an easy achievement, whether you run a private company, non-profit or a government organization. From personnel data records, attendance time sheets and employee PTO/vacation requests, evaluation forms, hard-copy recruitment databases to accident report forms and injury/illness reports – the manual HR management has become the slower pace downshifted by hidden costs, compared to the time and money-saving digital management of Human Resources.

The digitalization of the HR Management has been brought in time when four generations of employees are sharing the same workplace every day – traditionalists, boomers, Generation X stuff, and millennials. This mixture has made the business stability between the process of recruitment, employee engagement, communication, and technology complex and hard to sustain.

Millennials, born between 1984 and 2004, are now far more numerous among the workforce compared with the number of their boomer parents and generally they represent the leading factor in the rapid change in social media, mobile, and other technology implementation everywhere, not only in the HR processes. The millennials’ childhood was mostly based on experience with a wide assortment of technology, so it is reasonable that their familiarity with the same technology would bring the future of their workspace, life outside of work and the balance between those two.

Also read: Should We Stop Making a Big Deal about Millennials?

HR departments are constantly looking for the best ways to communicate and collaborate with their staff, and evidence suggests that for many employees, mobile is the preferred way and that the companies should have their HR software prepared for mobile revolution survival as mentioned in more details here.

Why are mobile admission to communication and HR content more preferred than stationary internet access? The answer is simple – it is faster and easier. The mobile approach has the advantage of accessing information through a smart phone or tablet, accessible almost everywhere and also there is still reduced availability of laptop or desktop computers in many working environments.

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An HR mobile application can incorporate the main HR processes, such as pays lips review, time attendance records, retirement accounts, vacation requests and approvals, performance process and evaluation, benefits, work schedules, policies and organizational information, into one handy and accessible place.

Here’s how HR management through mobile application can be used to augment the improvement of Human Resources function:

1. Employees’ databases are now more approachable than ever

A mobile app can make access to employees’ data really easy and high-speed. Every single employee record can be found right at employers’ fingertips – employees and managers can request and approve time offs, check balances and create analysis with the excellent mobile apps right in their pockets.

2. Mobile apps are the new recruitment success platforms

The mobile recruitment does not work only in the way of storing, scoring, tracking, and managing resumes. Today’s mobile talent acquirement systems are designed to enable applicants, managers, and recruiters to do a much better job. These digitalized and interactive systems allow applicants to apply for jobs through their smartphones from any place in the world and to get an interview through online video. It also help recruiters and managers to access the best available candidates in a very short notice.

Also read: Using Technology to Improve Engagement and Boost Productivity

3. Anyone can track down their own performance results and be a part of someone else’s

Mobile apps enable tracking of employees’ goals achievement and deliver instant feedback not only around the Christmas period, but constantly and permanently. Some of the well-featured applications even offer the possibility of rewarding a colleague for great collaboration by vote rating or badge entitlement. That way, employees can show each other recognition for their hard work and can positively affect each others’ performance result – which rapidly straightens the team work at zero cost.

4. “Walk and learn” methodology

The fastest rising area of HR technology is the mobile learning. Companies are already replacing traditional training courses with tools that allow employees to learn in a more acceptable and much easier way – whenever they have a few hours of spare time and wherever they are. Videos, games, quizzes, tutorials – everything is placed on a cloud with the purpose of providing constant knowledge enhancement and increase of employee’s engagement.

5. Organizational Pulse-check

Companies are showing interest in using mobile tools to measure the culture of their business more frequently and effectively. The applications allow conducting instant and anonymous surveys about the workplace, such as how much freedom do employees have, how safe they feel and how much collaboration is between them, and everything else working in the way of accessing the real-time culture of the organization.

Also read: 9 Dos and Don’ts of Employee Engagement Surveys

As more and more people use their smartphones for all aspects of their lives, HR professionals realize that the mobile technology can make a huge impact and significantly improve their services to employees and free up their time to focus on other more important issues, such as planning and innovative projects implementation that ensures business competing advantage.

By enabling payroll and benefits information available within seconds and giving the possibility for employees to claim files or submit information fast and easy, recruiters and HR professionals are becoming more and more adapted to this mobile technology and it happens in large numbers all around the world.

Mobile technology is definitely reshaping the way people connect with each other and is changing the way organizations are formed, organized and ran. The mobile app digitalization provides new opportunities for companies to reform and improve the basic HR processes, and to make them more functional by boosting the productivity and improving employees’ satisfaction which leads to making a giant step towards the futuristic human resources management.