How Can We Use Technology To Improve The Effectiveness Of Employee Screening Processes
Conducting a background check is an integral part of screening potential employees. Screening a large number of applicants, however, can be an expensive and time-consuming process. Also, the legal consequences of a faulty background check can prove to be too costly for you.
This is where technology can help you. By using technology, you can boost the effectiveness of your screening process and save a great deal of time and money.
Given here are five ways in which technology can help you create a robust and effective screening process.
1. Eliminate Paper-Based Processes
This is one of the biggest advantages of using technology in your screening process. Tracking paper-based forms are not only time consuming, but it also increases the risk of human error to a great extent. Instead, you can introduce digital forms and authorization documents, which the applicants can review and sign in a secure manner.
Instead of keeping track of multiple processes like criminal background checks, drug and health screening, identity checks, financial background checks, and driving record screening, you can consolidate these processes when and where needed and save a lot of time.
2. Improve Employee Screening By Integrating Background Checks with Applicant Tracking System
If you use an applicant tracking system (ATS) for recruitment purposes, you can integrate it with your screening process. By doing so, you can avoid double entries, keep track of the applicants’ status (whether they have successfully passed a background check, which stage of the hiring process they are currently in, and so on), and get a complete picture of a potential employee’s background and qualifications.
3. Deliver Accurate Results To Enhance The Quality Of Employee Screening Process
One of the biggest downsides of manual, paper-based screening processes is that they amplify the risk of human error. In a manual process, information can fall through the cracks, data can be misinterpreted, and key details might be overlooked. In such a scenario, the results you obtain might not be accurate at all.
The use of technology can eliminate the risk of human error to a large extent and produce accurate results that you can rely on.
4. Work On Improving Data Security In The Employee Screening Process
During a background check, employers often share employee data among themselves. In a paper-based process, the risk of a third party gaining access to the data is fairly high. By automating and digitizing the process, you can prevent accidental data leakage and theft to a considerable extent.
5. Create a Positive Interview Experience for Potential Employees
One of the easiest ways to improve your reputation as an employer is to create a positive interview experience for the applicants. Technically, conducting a background check is also a part of the hiring process. By making it easier for the applicants to complete the process, you can earn their goodwill and help them see you in a positive light.
For example, you can provide e-forms and documents which can be accessed through smartphones, tablets, or any other device for that matter. Similarly, you can digitalize and automate the adverse action process and allow potential employees to verify their background check results and explain the discrepancies if there are any.
Using Technology to Improve Employee Screening
You can use the technologies currently available to consolidate, automate, and streamline the process of screening potential employees to the extent possible. It can save time, reduce your screening costs, and allow you to hire the right people who can contribute to the long-term success of your company.
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