Strategic HR Technology Investment: A Comprehensive Checklist for Global HR Teams
Technology has literally taken over our world.
The very thought of not being able to Google or Wiki something fills you and me with terror. Where else will we get our quick information fixes? Of course, it is not as if libraries do not exist. They do. They just don’t sit within our pockets, easily accessible at all times.
And for all the ways in which technology has made information more accessible, it has also made it that much harder for us to focus. We are constantly bombarded by information. Be it ads on the laptop, notifications on mobile, pop-ups asking for our attention, distractions are endless.
And as a result, our focus is fractured. The demands on our attention spans are so much that despite our best efforts, we try to do everything all at once, and then wonder why we’re mentally exhausted.
The culture of being connected 24/7 has its advantages but negatives far outweigh the positives. It is simply not possible to be ‘present’ 24/7. We need to disconnect, step away for a bit and then return.
A digital detox is necessary every day. The ever-intruding presence of technology does not just affect our personal lives, but also our professional lives. Digital distractions in the workplace are a problem all of us deal with, and with varying levels of success.
Juggling multiple projects and tasks means that we are constantly jumping from one thing to another and struggling with the residual irritation of not being able to mark something complete. And let us face, at least 90% of us love a good to-do list, especially when we get to mark something as done.
Also read: Combating The Corona Virus – The Small Business Edition
Multitasking is possible but at a cost. It results in decreased productivity, loss of valuable time, and worst of all, it simply exacerbates mental fatigue.
You are human, with two hands. Not an octopus with eight arms that can accomplish a lot. And if an octopus had to do eight different things at the same time, it would give up, wouldn’t it?
So, how can you reclaim your time from technology?
Which aspect of technology is sucking up your time? Is it the anticipation of notifications on your phone? Is it the urge to refresh your email in the hope that something new pops up? Or is it websites that lead you down one rabbit hole after another, bringing you from the SBI model of feedback to the possibility of extraterrestrial life?
All of these things suck up more time than you actually think they do. And it’s not just the time spent on these devices. Rather, it also includes the time spent on getting back on track. The longer the disruption, the longer it takes for us to get back to the task at hand. And sometimes, it is hard to get back at all because that train of thought has long since died a painful death.
There are apps that identify how much time you spend on certain apps. Though you, yourself, can identify how much time you spend on distractions. By figuring out where the majority of your time is going, you can come to the next step of solving your problems.
Digital detoxes are not easy. Our minds have been trained to seek out the rush of dopamine that comes from checking out notifications. Even though it’s a process of diminishing returns – you need to spend more time on your device to achieve a greater rush of dopamine – we keep going back time and time again because our brain has been trained to wait for that hit of dopamine.
Start small before you work your way up. Keep your device away for ten minutes. Or do not use any technology for ten minutes and instead focus on planning, writing, preparing etc, whatever you must do to organise your thoughts and prepare for the day ahead.
You can slowly increase the amount of time you spend device-free. The first times are going to be hard, you will inevitably slip up or cave in, but the important thing is to preserve and keep going.
Everybody has a period of time during the day during which they work like there’s no tomorrow.
For some, it’s the morning, while some others like the evening time and there are a special few who can maintain a steady pace of work throughout the day. Block your difficult tasks for your most productive times, so that you can stick to your rote tasks when you are feeling not so hot. Obviously, this is not going to work all the time since certain projects demand that they are done regardless of how productive you are feeling. But it is useful to identify your high point anyway. That way, you can distribute your own workload in a way that matches your ability to do it.
Also read: Communication Is The Key Through Any Crisis
The Pomodoro Technique – devised by Francesco Cirillo in the 1980s, is a time management technique that is used to break down work into 25 minute chunks, with short breaks in between to refresh yourself.
It works for some and not very well for others, but there is no harm in trying out. Adapt the process to better suit your own needs as always. Sometimes it’s not even a technique that you need to use. Simply creating a to-do list that details where you need to prioritise can be helpful in ensuring that you get your work done.
Sometimes, you just need uninterrupted chunks of time to work, simply because you are working on something time-bound and sensitive.
In such cases, don’t think too much and simply put up a sign that says, ‘At work. Do not interrupt. Unless there’s a fire or physical danger.’ Putting up a sign might feel obnoxious, but it is alright to carve time out for yourself, plus you can always make the sign a funny one to soften the blow if you feel like you are being too harsh.
If you want to know how Engagedly can help you, request for a live demo and talk to our experts!
