Employers
may designate an authorized representative to fill out Forms I-9 on behalf of
their company, including personnel officers, foremen, agents or notary public.
The Department of Homeland Security does not require the authorized
representative to have specific agreements or other documentation for Form I-9
purposes. If an authorized representative fills out Form I-9 on behalf on
the employer, the employer is still liable for any violations in connection
with the form or the verification process.
When
completing Form I-9, the employer or authorized representative must physically
examine, with the employee being physically present, each document presented to
determine if it reasonably appears to be genuine and relates to the employee
presenting it. Reviewing or examining documents via webcam is not
permissible.
If
the authorized representative refuses to complete Form I-9 (including providing
a signature) another authorized representative may be selected. If the
employer hires a notary public, the notary public is acting as an authorized
representative of the employer, not as a notary. The notary public must
perform the same required actions as an authorized representative. When
acting as an authorized representative, the notary public should not provide a
notary seal on Form I-9.
For
more information please contact Aurico about remote I-9 solutions available.
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