For most organizations, the HR department is responsible for managing the appraisals of employees across several factors—their individual benefits, their training, their recruitment, and retention, among others.
For small businesses, these departments are also likely to control the surveys associated with compensation and payroll. The process of coordinating so many duties and managing these responsibilities can indeed turn out to be tedious, but the tech experts at Cyberogism note that this is exactly where effective HR systems come to play.
Cyberogism security specialists state that several years ago, the only option for keeping the electronic records of an organization’s employees was an HR system—this system had an option for on-site hosting, and it was only accessible to a selected number of HR administrators.
But fortunately, theHR systems these days are available on cloud-based platforms and they can also be securely operated by the employees via the internet.
These systems combine several databases for streamlining work processes, and experts say they’re indeed highly convenient and viable. If you’re seeking to understand how HR systems can help small businesses, here is a detailed guide on everything that you need to know.
1. They Save You Time
Most HR departments are already responsible for handling outside vendors like payroll units. However, the problem lies in the fact that vendor databases and software programs often do not have a strong connection.
The internal HR organization, therefore, has to present questions to employees regarding any issues or glitches they’ve had while operating the various self-service portals. This can take up a significant chunk of time.
However, when a proper HR system backed by integrated technology is installed, employees don’t have to spend nearly as much time completing these activities. Instead, all they have to do is simply log on to the portals to check their existing information—anything from insurance details and payroll statuses to the time allotted for vacation and information related to their retirement plan.
A proper one-stop web portal that has all the relevant employee information is likely to save both your energy and time.
2. Renders a Distinct Pathway
Instead of depending on managers and department heads to take the initiative to develop proper plans for career progression, an integrated HR system will provide the self-starters of your organization the much-needed discretion of taking things in their control.
One primary responsibility of an HR representative is to organize online courses or in-person training sessions to meet the necessary requirements employees need to progress in their careers. When you allot this responsibility to an integrated HR system, the organizing process tends to be much simpler and hassle-free.
3. Helps You Manage Your Organization Consistently
Integrated HR systems are all the more viable for small business as they provide an opportunity to connect both compensation and performance review databases at the same time.
For instance, an HR coordinator will be able to input properly the pre-defined job responsibilities for all the positions in your organization. At the time of performance appraisal, every employee will be evaluated against the pre-defined responsibilities and competencies.
The system can also compare employees’ salaries and reviews to ensure that every employee is paid fairly for their contributions to the business.
4. Ensures Proper Compliance
Most integrated HR systems come with online I-9 and W-4 forms, the documents needed for withholding taxes and verifying employment eligibility.
When your organization comes with an integrated software system at your disposal, you can be completely assured of the fact that your system will send in reminders to you—particularly when the work limit of an individual employee is likely to expire or when it is subjected to any discrepancy.
Certain organizations even have employee policies outlined on their self-service portals. In that case, employees can make sure they understand the policies before they’re able to operate any specific section of the website. This will further ensure that your organization already has the necessary digital records required for any upcoming agreement or procedure.
5. Better Communication
According to the experts at Cybergoism, HR systems come with an employee directory, which helps them contact and communicate with their colleagues as and when it is necessary.
This ensures better communication practices and also promotes a stronger relationship between colleagues.
The Best HR Technology Systems of 2017
Adding to the list of ways HR systems can help your business, provided below are some examples of well-known products that are receiving top reviews this year.
- Namely—This is an end-to-end HR based system, and it works seamlessly to manage your company’s payroll and administration. It is backed by a solid HRIS, an on and off time-tracking feature, and other options for planning, reporting and managing your team goals.
- PCRecruiter—As a flagship product of the software development company Main Sequence, this program plays a vital role in helping your company operate the executive search and placement of contracts, as well as sourcing HR teams, and so on. The software is incredibly flexible and powerful for tracking your potential candidates and their suitable jobs.
- ePROMIS—This software system is specifically designed for supporting your company’s business operations, and it can also be customized according to the specific functions of your industry. It will sync with your pre-defined language, your time zone and the currency which is entirely specific to the particular zone where business is going to be conducted. This software also helps companies construct and manage the various aspects of their business.