How to Create an Amazing Employee Induction Experience [Checklist]

Your company hired the top applicant for an advertised position after a lengthy recruitment process; great news! But before you lay back and unwind, take a moment to think about the employee induction experience your new employee will have and if it is adequate or not.

30% of new hires quit their jobs within the first 90 days of joining, according to a Jobvite survey. This alone demonstrates how crucial creating a positive first impression is. The relationship between the employee and the organisation is, after all, a two-way street.

All these information points towards one question, what are the optimal work induction program techniques?

The importance of employee induction 

A successful induction aids in the adjustment of new hires and makes them feel a part of the company. According to studies by the Wynhurst Group, new hires who go through a structured work induction program are 58% more likely to remain with the company three years later. An induction program can build or ruin a new hire’s experience during onboarding.

A well-planned introduction aids new team members in establishing positive relationships from day one and assists employees in settling in and feeling comfortable. It also establishes standards for appropriate behaviour, cultural norms, ethics, and working practices.

Employee induction procedure

Recruitment and induction are tricky processes. There’re a lot of best practices you can adopt to make them successful. Let’s discuss a few key elements you must include in your employee work induction program:

1. Meeting with Coworkers

Introduce them to their team, and think about giving them a partner for further assistance.

2. Office Tour

Show your employee around their new space, pointing out the restrooms, the first aid kit, the fire exits, and any cooking facilities.

3. Arrange all required paperwork

Within 2 months of their start date, all workers must have received and signed a formal statement of employment, which is typically in the form of an employment contract.

4. Learn the company policies

Access to an online employee handbook that details all of your company’s policies and procedures should be made available to all new employees. This will outline any legal obligations they must meet as well as any important corporate regulations.

5. Understand their job description

The new employee should be briefed about the main duties of their new role, your expectations of them, and how their work will benefit the entire organisation. Role clarity has a lot of benefits. It’ll provide them with an excellent foundation to build upon and, perhaps, motivate them to put in extra effort and do well in their position.

6. Organise the first evaluation meeting

It’s crucial to provide new hires with feedback to keep them motivated and on the right path while maintaining a good standard of work. Make sure to schedule their first performance review and ask them a few questions in advance so you can evaluate how well they’re adjusting.

How to do work induction for remote employees 

The pandemic greatly increased the popularity of remote work, or at the very least, a hybrid type of remote work. The greatest recruiting barrier during the epidemic, according to HR respondents in a 2020 Workable study, was remote induction or training.

While businesses will need to adjust to this “new normal,” this does not lessen the importance of an employee induction experience.

To set a remote employee up for success from day one, keep the following in mind:

• Ensure that any pertinent manuals, documentation, and policies are accessible online. If anything needs to be signed by the new employee, it is advisable to save it as a PDF so that Adobe Sign & Fill or similar programs can be used.
• Ensure that the new employee receives all the tools and technology required for the work induction at their residence.
• If the new employee will be working from home for a while, include a “meet and greet” element in the staff induction online. As a result, they will have the chance to interact with staff from other departments, which will facilitate their gradual return to the office.
• Deliver them a welcome package. The new employee doesn’t have to forgo the customary perks just because their employee induction process is online. If you want to make them feel like a part of the firm from the start, personalised presents are always a winner.

New employee induction program checklist 

The necessary components for a successful employee work induction process are covered in the seven parts below.

1. Employee data

The worker’s name, position title, staff ID number, start date, etc., are all included in this area.

2. Activities on the first day

On your first day of work induction, it’s critical to get acquainted with your surroundings and the people in them.

With this in mind, the new employee should be introduced to the team and manager, given a workstation assignment, given passkeys, and given a tour of the organisation’s facilities.

3. An overview of the business and policies

This activity is conducted on the first day of employee induction. The new hire gains knowledge of the organisation’s background, code of conduct, management style, aims and objectives, goods and services, recruitment process, and organisational structure.

They are also briefed about policies for maternity, paternity, probation period, and annual leave, office dress requirements, working processes, and how to use tools provided by the business such as the phone, emails, and the internet.

4. An overview of the new position

At this step of the work induction process, employees will learn about their job description and how their contribution will fit into company procedures, departmental goals, and organisational priorities.

4. Safety and health regulations

The new employee must attend training as a part of the employee induction process. These cover things like safety precautions, emergency escape routes, where to find fire extinguishers, where to find a first aid facility, etc.

Conclusion

A well-planned employee induction process can take your business to new heights by boosting employee loyalty. Get in touch with EmployeeConnect if you require HR software that will not only boost employee engagement, workplace collaboration, and work induction but will also raise HR departments’ communication standards throughout the entire organisation.

In the world of HR software, EmployeeConnect continues to be one of the leading industry providers of innovative solutions. We helps Australia business owners and people managers be more efficient, cost-effective and compliant by taking the hassle out of HR and payroll admin. If you spend more than an hour every day on HR administration (like on/off-boarding, performance review, or employee timesheets), then EmployeeConnect is here for you.