Table of Contents
Effective management of employees is crucial for small businesses, and there is a greater demand for streamlined HR procedures from recruitment to performance management and off-boarding.
Several employee management software for small businesses have been developed in response to this demand.
The top employee management software has features designed to meet small businesses' unique needs, enabling them to provide better employee experiences and succeed in the modern workplace.
Here we will explore the top 20 employee management software for small businesses.
Factors to consider while choosing employee management software
A few things to look at while opting for employee management software are:
- Business size and needs - Match the software to your business's size and specific requirements.
- Ease of use- Prioritize user-friendly software for quick adoption
- Budget- Set a realistic budget, including ongoing costs and future customization
- Scalability- Select software that can expand to meet your business's needs
- Data security and compliance- Ensure the software meets security and privacy standards
- User feedback- Research and read user reviews for insights into software performance and customer satisfaction.
List of top 20 employee management software for small businesses
1. Xoxoday Empuls
Empuls is an all-in-one employee management software for small businesses that complies with the organization's requirements throughout employees' tenure with the company. It enhances the employee experiences right from their onboarding to health and wellness.
You can also set up and carry out pulse surveys and measure and track feedback. The best part of Empuls is that you can reward employees and give them digital gift cards to encourage them from the various options available.
Putting it together, Empuls provides an alternative approach to creating a dynamic workplace.
Key features:
- Employee communication
- Employee rewards and recognition
- Employee survey
- Employee retention
- People analytics
Pricing structure:
- Reward and Recognize - $3 per employee/month billed annually
- Surveys - $3 per employee/month billed annually
- Social Intranet - $1per employee/month billed annually
- Perks and Benefits - $2 per employee/month billed annually
Pros:
- Email triggers for recurring events are automatic and helpful
- Easy data organization for employers and employees
- Keeps employees engaged through various platforms
Cons:
- Mobile application can be a little quicker
- As it offers a range of reward options it can be confusing, initially
Case studies:
- Gulf Taleed prioritizes employee engagement and experience with Empuls and 300+ peer recognitions shared in the last 6 months
- Digital healthcare enterprise achieves 2x surge in engagement with R&R on Empuls
Ratings:
- G2 - 4.6 out of 5
- Capterra - 4.5 overall
Companies using this product:
- Adobe
- Adobe
- Pepsi
- Freshworks
2. Monday.com
The software Monday.com provides tools for creating cooperative workflows and schedules, allocating tasks and projects to your employees, tracking time, reporting on key performance indicators (KPIs), getting employee feedback, and sending automatic reminders for crucial due dates.
The best part is their workflow management software with integrated features for communication like reviewing and approvals that have deadlines. Which makes it a best fit for companies with heavy document-processing needs.
Key features:
- Project management
- Task management
- Progress tracking
- Time management
- Resource management
Pricing structure:
- Basic- $8seat /month Total 24 / month Billed annually
- Standard- $10 seat /month Total 30 / month Billed annually
- Pro - $16 seat /month Total 48 / month Billed annually
Pros:
- Easy to use, adaptable, and functional
- Very easy to monitor the progress of any project employee is working on
- Customization options for a particular project make it highly intuitive.
Cons:
- The report's customization options are not flexible enough
- It's difficult to follow the sequence of operations as the layout is confusing
Case studies:
- FARFETCH saves 42,084 hours per year with monday.com
- Zippo Manufacturing Company achieved 8x ROI with monday.com
Ratings:
- G2 - 4.7 out of 5
- Capterra - 4.6 overall
Companies using this product:
- HOLT
- Canva
- CocaCola
- Lionsgate
3. BambooHR
BambooHR is an employee management software for small businesses that prioritizes the efficiency of their human resources. With a single data source, automate vital procedures, actions, and integrations. To streamline your personnel operations in a quick, well-organized, ecologically responsible, and pleasant manner for all parties involved, collect and track signatures online.
The best part is that BambooHR integrates all of your employee, payroll, time, and data into a single dashboard, providing you with data accuracy and security.
Key features:
- HR data & reporting
- Hiring & onboarding
- Payroll, time & benefits
- Employee experience & performance
Pricing structure:
- Essentials - Starting at $5.25/ month
- Advantage- Starting at $8.75/ Month
Pros:
- Simple to use arrangement and execution
- A central location for the most of the data
- Pre-built and editable workflows to automate daily HR processes
Cons:
- There is only U.S.-based support for payroll and benefits administration
- Almost no improvements have been made to the platform's UX/UI
Case studies:
- New Moms uses BambooHR to make people its top priority and reduced its turnover rate by 37%
- MMA Design completes their annual benefits enrollment 9x faster and eliminates errors with BambooHR
Ratings:
- G2 - 4.6 out of 5
- Capterra - 4.6 overall
Companies using this product:
- Forcura
- SoundCloud
- Wistia
- Nourish
4. Rippling
Rippling is a comprehensive employee management software solution designed to simplify HR and IT processes. It offers a wide range of features, including employee onboarding, payroll, benefits administration, and IT provisioning.
The best part about them is that they prioritized data security and compliance. It employs robust security measures to safeguard sensitive employee information and ensures that businesses remain compliant with industry-specific regulations.
Key features:
- Global workforce management
- Time and attendance
- Recruiting
- Performance management
- Analytics
Pricing structure:
- Starts at $8 a month, per user
Pros:
- The tool provides excellent payroll information
- It has a great design and is quite simple to navigate
- Enrollment and benefits plan comparison both have simple processes
Cons:
- Implementation takes a while to respond, which creates delay
- Confusing price structure for modules
Case studies:
- AKW Financial saves 20+hours/month after moving over to Rippling
- Frogslayer’s IT department automates employee onboarding and saves 10 admin hours/month with Rippling
Ratings:
- G2 - 4.9 out of 5
- Capterra - 4.9 overall
Companies using this product:
- Compass Mining
- Frogslayer
- Vambora
- AWK
5. Keka
Keka, which provides a wide range of features and capabilities to expedite HR procedures within organizations, is another dynamic employee management software for small businesses.
It enables you to spend less time on routine tasks and put more effort into strategic planning by helping you handle everything from hiring and attendance management to performance and data analytics.
The best part of Keka is its ability to integrate with other systems seamlessly.
Key features:
- People data & analytics
- Payroll & expense tracking
- Performance and culture
- Hiring and onboarding
Pricing structure:
- Foundation- ₹6,999/month and ₹60/month/additional employee
- Strength- ₹9,999/month and ₹90/month/ additional employee
- Growth- ₹13,999/month and ₹130/month/additional employee
(All upto 100 employees)
Pros:
- The integration with Clear Tax and the tax and payroll module is excellent
- Helps HR in effectively handling tickets submitted by employees and resolving the issue
- UI and UX have been made easier to use and navigate
Cons:
- Sometimes it's challenging to navigate paycheck information
- if you want additional metrics, such as sales data or expenses, you will need a different solution as the app just tracks time
Case studies:
- Arete secure their HR Processes and makes 14% faster time-to-hire using Keka
- REI and its quest to build a high-performing workforce with 50% reduction in time & efforts
Ratings:
- G2 - 4.4 out of 5
- Capterra - 4.4 overall
Companies using this product:
- Travel Triangle
- Shaadi
- Dream11
- CoinDCX
- Vedanta
6. Zenefits
A SaaS cloud-based employee management software called Zenefits enables small and mid-sized businesses to empower employees, manage modification, and maintain compliance.
Its HR, Benefits, Payroll, and Performance apps operate in sync with support services and closely connected partner apps to drastically reduce the amount of paperwork and complication in HR management, allowing businesses to stay focused on beginning, running, and expanding their operations.
Key features:
- HR administration
- Payroll administration
- Recruitment
- Performance management
- People analytics
Pricing structure:
- Essentials- $8/ month per employee
- Growth- $16/ month per employee
- Zen- $27/ month per employee
Pros:
- The functionalities for reporting are excellent
- The product is flexible and adaptable, meeting any necessity
- Integrated compliance tools to reduce risk for small businesses
Cons:
- Customer support is not much appropriate
- Interface navigation is not very intuitive
Case studies:
- Bbot: from cocktail robots to essential software grown from 13 to 85 employees
- Emtrain helps businesses avoid compliance risk and find common ground and found only 6% of the team was ready to go back
Ratings:
- G2 - 4.0 out of 5
- Capterra - 4.2 overall
7. GreytHR
GreytHR is a cloud-based HR and Payroll solution that helps small businesses to streamline their HR processes. It provides efficiency tools for improved people management and streamlined HR procedures. Better employee engagement and time savings result from using the employee portal by both managers and employees.
The software is made to comply with the complex and constantly changing rules governing payroll and HR, making sure that firms meet all local, state, and federal requirements.
Another benefit of GreytHR is its scalability. Regardless of how big or small your business is, the software may change to meet its evolving HR demands.
Key features:
- HR Software
- Payroll Software
- Leave Management
- Attendance Management
- Employee Self Service
- Performance Management System
Pricing structure:
- Essential- $50/month (Includes 10 Employees)
- Growth- $60/month (Includes 10 Employees)
- Enterprise- $80/month (Includes 10 Employees)
Pros:
- Payroll processing simplicity and self-service features
- Lot of features and end to end HR management
Cons:
- Logging error usually occurs at the beginning of the month.
- Tickets raised are not responded to sometimes.
Case studies:
- Home furniture brand automated its hr processes with greythr and reduced payroll errors by 100%
- greytHR helps GreenPay deliver faster and accurate results and makes 3-4% addition to top line
Ratings:
- G2 - 4.4 out of 5
- Capterra - 4.3 overall
Companies using this product:
- Dunzo
- Healthify
8. Gusto
Gusto is an employee management software for small businesses that places a strong emphasis on streamlining payroll procedures. It is an excellent choice if you have complex payroll requirements because of the many levels of payroll software capabilities.
This saves HR professionals significant time when processing payroll. However, the platform also has several additional HR features, such as the administration of benefits and recruitment.
Automation features and payroll capabilities are the best part of it. Your human resources department may concentrate on other projects without being constantly watched over, thanks to unlimited and automatic payroll processing.
Key features:
- HR, payroll
- Employee benefits
- Time and attendance
- Talent management
- Insights and reporting
Pricing structure:
- Simple- $40/month (plus $6/mo per person)
- Plus- $80/month (plus $12/mo per person)
- Premium (exclusive pricing on demand)
Pros:
- Payroll schedules are flexible to serve complex operations
- As an employee, it is quite simple to use and highly user-friendly
- Well-organized and easy to find all important information quickly
Cons:
- Lack of response and delay in response sometimes
- The whole GUI is not that good
Case studies:
- Gusto people platform helps cortex scale and support massive employee growth from 10 to 500
- Floyd Lee locums expands HR capabilities, scales remote team, and accelerates onboarding by 20% with gusto
Ratings:
- G2 - 4.4 out of 5
- Capterra - 4.6 overall
9. Workday HCM
Workday is a cloud-based human resources management software that can be integrated with different business solutions. It enables businesses to manage each component of their employees, from hiring and onboarding procedures to staff evaluations and salary structures in a single location.
Workday will be a perfect option for you if you're searching for a platform that combines basic features like time tracking and payroll management with powerful ones like powerful analytics, HR administration, or visualization of data reporting.
Key features:
- Human capital management
- Workforce management
- Operational planning
- Analytics and reporting
- Talent Management
Pricing structure:
- Workday HCM only provides pricing information on request
Pros:
- There are many features, and using them is very straightforward
- Great tool for HR purposes to link employees with the business
- Good integration and reporting capabilities
Cons:
- Few opportunities for modification.
- For non-tech-savvy, the initial setup can be complicated
Case studies:
- MileOne reduced time spent on manual HR administration by 75%
- Mondelēz cuts integration times up to 75%
Ratings:
- G2 - 4.0 out of 5
- Capterra - 4.4 overall
Companies using this product:
- Humana
- Wegmans
- Gap Inc.
10. Paycor
Businesses may handle payroll, employee hours, HR, and benefits with the help of Paycor, a complete employee management solution. Paycor includes their in-depth insights on benefits and salary for employees.
Additionally, it offers a mobile app with capabilities that let employees read pay stubs, request time off, and monitor accrued expenses. By utilizing configurable templates, goal-setting tools, real-time feedback, and one-on-one meetings, managers may monitor employees' performance.
Key features:
- HR and payroll
- Talent management
- Workforce management
- Employee experience
- Benefits administration
- Compliance solutions
Pricing structure:
- Paycor has not provided pricing information for its software
Pros:
- Warm and friendly customer service is always provided
- It excels in this area and is quite easy to figure out
- Employees have quicker access to their money and financial wellness
Cons:
- It is challenging to adjust, change, or cancel time off
- Need to purchase higher plans for customizable reports
Case studies:
- Jordan Ford slashed payroll processing time with saving 5 hours a week by coming back to Paycor
- Paycor helps carve outs and onboard around 400 employees in the Apax funds
Ratings:
- G2 - 4.0 out of 5
- Capterra - 4.4 overall
Companies using this product:
- Detroit Zoo
- Wendy’s
- Seaway
- Pure
11. Trinet
To help companies manage various HR tasks, such as payroll and benefits for employees, performance management, and workplace analytics, Trinet provides complete HR software. The capabilities and functions cover every stage of the employee lifecycle, including recruiting, onboarding, and offboarding.
The best part is they have cascading goals, templates for performance reviews, and real-time employee feedback in their performance management module. The software also allows for the scheduling and timekeeping of employees. You may control an employee's compensation and perks while managing their time.
Key features:
- HR Expertise
- Risk Mitigation
- Technology Platform
- Payroll services
- Benefit options
Pricing structure:
- TriNet has not disclosed the cost of its software
Pros
- Many benefit options to improve hiring practises and staff retention
- Integrated compliance tools to reduce risk for small businesses
- The payroll registration and invoice are both user-friendly and clear
Cons:
- They repeatedly failed to fulfill certain requests
- No compliance assistance with the Health Insurance
Case studies:
- TriNet provides Kajeet with access to big-company benefits
- TriNet gives us the ability to scale fast and allows us to focus on our core business
Ratings:
- G2 - 4.0 out of 5
- Capterra - 3.8 overall
Companies using this product:
- Happiest Baby
- UroGen Pharma
- Pat Tillman Foundation
12. ADP workforce
ADP Workforce software manages time and benefits, payroll, talent, and HR. It is appropriate for small to large organizations since it fully integrates with powerful HR capabilities.
The best part of this software is that no matter how many employees you have, one or more than a thousand, ADP can meet your demands. It is developed to give SMBs access to ADP's 24/7 customer service while helping automate HR operations.
Key features:
- Payroll
- Time & Attendance
- Talent
- Benefits & Insurance
- HR Services & PEO
Pricing structure:
- ADP Workforce does not disclose its pricing policy
Pros:
- On initial login, the menu slides were nice and is easy to use
- The capacity to view every line on a paycheck and quite easy to set up
- Features for scheduling employees shifts in organizations with shift workers
Cons:
- The interface to request days off is confusing
- Possible challenges with other software integration
Case studies:
Ratings:
- G2 - 4.1 out of 5
- Capterra - 4.4 overall
13. Namely
Namely, it is here to provide you with the resources you need to improve both your existence and the well-being of your employees. It delivers all the required technologies on a cutting-edge, user-friendly platform that covers the entire employee lifecycle.
It is a great option for small companies looking for efficient management of employees. It prioritizes open communication and employee productivity to help you retain employees and support their professional progress.
Key features:
- HR
- Benefits administration
- Compliance
- Talent
- Payroll & time
- HR analytics
Pricing structure:
Namely has 3 pricing plans
- HR fundamentals
- HR Complete
- Enhanced services
Pros:
- Ease in processing document
- Customizable performance reviews
- Interface facilitates employee self-service and is user-friendly
Cons:
- The positions of certain objects appear a little odd
- Not so good customer service
Case studies:
- Freightwaves gets HR new hires up to speed & saves time by little of 4 weeks with namely
- The channel company modernized & streamlined HR with namely
Ratings:
- G2 - 3.9 out of 5
- Capterra - 4.2 overall
14. Personio
Personio is a complete HR management system that streamlines processes related to HR. It provides a wide range of features for small enterprises, including payroll management, timekeeping, absence management, and employees database management, each helping in efficient management of employees.
One of the reasons to choose Personio is, it is a tested solution for a complex and advanced business environment. They have built the platform to meet strict data security standards and satisfy local customer demands.
Key features:
- Payroll management
- Time and attendance tracking
- Performance and development
- Applicant tracking
- Digital employee files
Pricing structure:
Personio has 2 pricing models
- Core
- Apps
Pros:
- Make daily tasks simpler, are straightforward to understand
- Excellent customer support
- Great solution for recruitment activities
Cons:
- Mobile app not available
- Customization options are limited
Case studies:
- Scaling HR at speed and reduced administration time by 25% with an all-in-one solution
- From scratch to scale for TNP > 57% people growth over 12 months
Ratings:
- G2 - 4.3 out of 5
- Capterra - 4.3 overall
Companies using this product:
- Mindful Chef
- Core
- Jacquemus
- Spendesk
15. Zing HR
ZingHR attempts to take a mobile-first, employee-centric approach. It is a company-wide employee management platform that spans every stage from onboarding to departure and beyond for the benefit of the employees, regardless of where they are located.
Machine learning for recruitment, AI-enabled chatbots, integrated HR and people analytics and geo-fencing and tagging for the mobile workforce are just a few of ZingHR's innovative technologies for today's work environment.
Key features:
- HR ground zero
- Workforce productivity
- Talent acquisition
- Talent management
- Employee engagement
Pricing structure:
- ZingHR has not relive pricing information
Pros:
- Can be customize as per your needs
- The UI is clear
- User friendly and easy to understand
Cons:
- Sometimes the system lags
- No solution if your forget your password
Ratings:
- G2 - 4.1 out of 5
- Capterra - 3.8 overall
Companies using this product:
- Burger King
- McDonald’s
- Dunkin’ Donuts
- DHL
16. Culture AMP
Prominent workplace engagement platform Culture Amp enables businesses to gain useful information on satisfaction, engagement, and performance. It helps organizations develop a culture of feedback and ongoing improvement that enhances the working environment, boosts engagement, and lowers attrition.
It suits the organization well by providing managers, people, and teams comprehensive 360° feedback, assisting them in realizing their full potential.
Key features:
- Employee engagement
- Performance management
- Employee development
- Reporting and analytics
Pricing structure:
They offer 3 different plans
- Engage
- Perform
- Develop
Pros:
- Easy to use with good customer support
- Simple layout
- Great survey platform for employees
Cons:
- Some work needed for proper integration
- Analytical in the reports are missing
Case studies:
- Edge Delta scales company culture and 80% employee engagement score with Culture Amp
- Snooze A.M. Eatery scales culture and 10-15 manual hours saved per week for frontline team members
Ratings:
- G2 - 4.6 out of 5
- Capterra - 4.7 overall
Companies using this product:
- Canva
- SoulCycle
- Etsy
18. Zoho People
With the help of the HRIS Zoho People, you can keep up with your employee database, oversee your employees, and guarantee uniformity across all your HR Procedures. It immediately lessens the workload for the human resources department.
It is an effective on-demand employee management and recruitment solution with an employee portal, recruitment, and resume management, created to meet the demands of small, medium, and big organizations.
Key features:
- Onboarding
- Employee management
- Time Off management
- Payroll
- Expense management
- HR Analytics
Pricing structure:
- ESSENTIAL HR - $0.83/user/month billed annually
- PROFESSIONAL - $1.66/user/month billed annually
- PREMIUM - $2.5/user/month billed annually
- ENTERPRISE - $4.16/user/month billed annually
Pros:
- Excellent workflow and customization capabilities
- Sales and support teams are very friendly
- Keeping track of my working hours is easy
Cons:
- Software has API limitation
- Documentation is insufficient
Case studies:
- Zoho People was cost-effective, with great usability for SpiceJet
- Extensively customizable makes it perfect for our organization
Ratings:
- G2 - 4.4out of 5
- Capterra - 4.4 overall
Companies using this product:
- Spicejet
- ShortList
- Plum
18. Qandle
Qandle is a complete, extremely simple solution created for rapidly expanding businesses. By automating traditional HR tasks, providing employees with a special platform to access their HR-related data, and providing executives with a single, holistic viewpoint on the entire team. The goal is to free up significant time with your employees.
It is intuitive and complete which includes core HR, people management, payroll, and compliance.
Key features:
- Hiring & onboarding
- Tracking & managing
- Redress & analyze
- Work & development
Pricing structure:
- Foundation- ₹ 2450/month upto 50 employees (₹ 49/mo/additional emp)
- Regular - ₹ 3950/month upto 50 employees (₹ 79/mo/additional emp)
- Plus - ₹ 4950/month upto 50 employees (₹ 99/mo/additional emp)
- Premium - ₹ 6450/month upto 50 employees (₹ 129/mo/additional emp)
- Enterprise - for more than 1000 employees
Pros:
- Work and management is great
- User interface is good
- It is to use and it covers all the important elements
Cons:
- Geo-tagging has issues
Ratings:
- G2 - 4.4 out of 5
- Capterra - 4.4 overall
Companies using this product:
- CampK12
- Akansha
- Crediwatch
19. Lattice
The primary focus of Lattice's people management platform is on performance and goal management, which is intended to support HR teams as well as leaders in getting the best possible results out of their employees.
Along with its performance management module, it also provides integrated solutions to manage OKRs and goals, engagement tools like surveys and eNPS ratings, that help employees and their managers in creating career growth plans and keeping track.
Key features:
- Performance
- Compensation
- Analytics
- OKRs & goals
- Grow
- Engagement
Pricing structure:
- Performance Management + OKRs & Goals $11 person/month
- Engagement +$4 person/month
- Grow +$4 person/month
- Compensation +$6 person/month
Pros:
- Amazing customer support
- 1:1 recording ability is very useful
- Better performance reviews and feedback procedure
Cons:
- Lack of flexibility in some cases
- Bit difficult for small teams to use software
Case studies:
- Superside prioritizes career growth and completes 97.7% performance reviews
- Stansell Electric digitally transformed its people processes and makes 75% of its existing people processes out of one document with Lattice
Ratings:
- G2 - 4.7 out of 5
- Capterra - 4.5 overall
Companies using this product:
- Slack
- Robinhood
- Allbrids
20. Workable
Workable is another employee management software to control the entire process, from sourcing to staff onboarding and management. It works together with hiring teams to assess candidates, get feedback, and select the top candidates using a single recruitment system.
One of the best things about it is that it provides managers the complete control and flexibility within the ATS itself, eliminating the need for extra software, and is also seamlessly connected across desktop and mobile.
Key features:
- Source & attract
- Evaluate & collaborate
- Automate & hire
- Onboard & manage
Pricing structure:
- Starter- $149USD/month
- Standard- $299USD/month , $3,588USD/year
- Premier- $599USD/month , $7,188USD/year
Pros:
- Easy tracking under a candidate's profile
- The usability is excellent
- Great project monitoring
Cons:
- Inconvenience in archiving information
- Customer service is not that good
Case studies:
- ei³ migrates seamlessly from Google Hire to Workable with plans for 67% growth this year
- Starling Bank scales from 50 to 1,100 employees in five years, staying efficient with Workable
Ratings:
- G2 - 4.6 out of 5
- Capterra - 4.4 overall
Companies using this product:
- Square Enix
- LYST
- RYANAIR
- Moodle
End thoughts
Employee management software for small businesses can accommodate the growing workforces and streamline the HR processes. Above mentioned tools can assist you in managing your workforce. You just have to decide which one is the right one as per your business requirements.
