HR documentation: A step-by-step guide

Insperity

At first, HR documentation can feel like a series of tedious administrative tasks you have to do as part of running a business. However, thorough HR documentation is incredibly important to your business. This is your guide to achieve comprehensive, accurate HR documentation.

The most common employee documents used at trial

Business Management Daily

Maintaining HR documents is an essential step in protecting your company, and yourself, in the event you go to court for civil litigation, criminal charges, or other investigations. laws require companies to keep documents for specific timeframes. I-9 documents.

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The 10 Most Common Mistakes in Documentation

HR Daily Advisor

Documentation is often the key to defending yourself. But there are a lot of mistakes that can make your documentation less effective, says Fentin, who is a partner at Skoler, Abbott & Presser, P.C., Here are Fentin’s top 10 documentation mistakes: 1.

‘Impossible Demands’ Lead to Disability Discrimination Lawsuit

HR Daily Advisor

Employers routinely ask employees to provide adequate documentation demonstrating that they can perform the essential functions of a job. That documentation may come in the form of physical or mental examinations—commonly referred to as fitness-for-duty examinations. by John S. Gannon.

What is GINA? The federal discrimination law you need to know.

Business Management Daily

GINA, or the Genetic Information Nondiscrimination Act, outlaws genetic discrimination. GINA bars employers from discriminating against or harassing employees based on their genetic information. It prohibits genetic information employment discrimination.

HR-tech providers are stepping up with free access to data, apps

HRExecutive

But based on recent data, that number will pale compared to 2020. The limited edition provides employee documentation and tracking functionality that will equip businesses to monitor the people impact of the crisis.

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AI is not a Quick-Fix Solution for Discrimination

HRExecutive

However, the emergence of AI has sparked a fascinating and important debate: Do machines making decisions that were once made by humans reduce or even eliminate discrimination—or can they actually increase bias? If a vendor says they’re bias-free, ask for documentation.”.

The Compliance Downside of Big Data

Workology

The use of big data in human resources is all the rage today. More and more companies, at least the large ones, are collecting and using employee and prospect data to be able to make determinations about their workforces. The data is being used for promotions, terminations as well as new hires and it should be. There is however, a downside of the use of that data. The Risks of Big Data. A major risk is that of disparate impact discrimination.

EEOC Would Collect Pay Data from W-2s Under New Proposal

HRWatchdog

In a significant departure from existing requirements, the Equal Employment Opportunity Commission (EEOC) recently announced that it is seeking to require large employers to report pay data to the agency, including aggregate information from employee W-2s.

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On the Chopping Block for Hiring and Pay Discrimination

HR Daily Advisor

Yesterday we explored how the Office of Federal Contract Compliance Programs (OFCCP) has been taking a hard stance on hiring and pay discrimination cases. With the additional staff, the OFCCP will provide sufficient expert support for improved data collection and analysis.

5 costly employment myths we need to discard

HR Morning

Well, when you look at recent data from the Bureau of Labor Statistics, you see that employee tenure has actually been on the rise in the past thirty years. Just make sure all the documentation is there before you terminate. Everyone knows a good myth or two.

Cybersecurity for Small and Mid-Sized Businesses

HR Counselor's Corner

Cybersecurity” is a bit like plumbing: most everybody thinks it’s a great idea, but we don’t really give it much thought beyond that until something goes horribly wrong, like a data breach. Why would a hacker want to steal data from little-old-me?” By Benjamin Orsatti, Esq.,

What Our Data Says About the Gender Wage Gap

Criteria Corp

The wage gap between men and women is well-documented , and there’s much debate about the reasons behind the oft-cited statistic that women are paid 77 cents for every dollar earned by men. This data provides us with insight into the types of jobs for which people apply.

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Recordkeeping for the Newly Nonexempt Effective December 1, 2016

HR Daily Advisor

There is no required form for the records, but the records must include accurate information about the employee and data about the hours worked and the wages earned. Employment Documentation: A Q&A with Susan Fentin.

Governor Newsom Signs New 2020 Employment Laws

HRWatchdog

Because AB 9 triples the statute of limitations to three years, it will be even more important for employers to keep detailed, accurate and contemporaneous employment-related documentation. AB 25 exempts employee data from the CCPA; however, the exemption is only good for one year.

EEOC releases sexual harassment stats one year after #MeToo

HR Morning

It’s been a year since countless stories of workplace sexual harassment started making headlines, and new data suggests the number of harassment complaints and lawsuits won’t be declining any time soon. .

Employee Records – How Long Should You Keep Them For?

Reflektive

Years of employee records take up significant amounts of space–either as physical documents or when stored electronically. Periodically purging old documents helps keep your records at manageable levels, but doing so raises an important question: How long to keep employee files? Hiring Documentation. Such documents include: ? Employee Termination Documentation. The Fair Labor Standards Act (FLSA) also requires documents be kept for at least three years.

New EEOC pay reporting rule issued: 3 things you need to know

HR Morning

Three key components of the rule employers need to know: Who will (and won’t) report pay data? Private employers and federal contractors with 100 or more employees will have to report the summary pay data on the new EEO-1 form. When is the first pay data due?

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English-Only Policies Are Presumptively Unlawful Under New FEHA Regs

HR Daily Advisor

According to data from the U.S. To satisfy the notice requirement, consider communicating your policy in multiple ways, such as issuing a specific stand-alone policy now in addition to updating your company’s onboarding documents and employee handbooks.

11 steps that you can take now to reduce harassment in your workplace

The Employer Handbook

million documents. Collect and use data to add value to the Company and to identify weaknesses. Discrimination and Unlawful Harassment Sexual HarassmentBy Derek Jensen ( Tysto ) – Own work , Public Domain, Link.

A 5-part checklist that works for any ADA accommodation request

HR Morning

The five-step process includes: 1 Discuss the problem with the employee and, if necessary, obain documentation. With this question, employers should get objective medical data supporting the direct threat. 4 Document the process.

5 HR Trends and Best Practices

Tandem HR

In addition to providing you with background information and data, we’ve included insight into best practices in each of these areas. Create a recruiting process with proper documentation. Store documentation for at least two years. Harassment and Discrimination.

Why Paper HR Systems Are a Bad Idea

HRIS Payroll Software

In many cases, handwritten copies of this type of documentation will be missing information that may be critical if brought to court. Paper copies of important documents can become lost in filing cabinets, can be filed under the wrong name or heading, or can be inadvertently thrown out.

FLSA Recordkeeping Requirements and the Lilly Ledbetter Fair Pay Act

HR Daily Advisor

There is no required form for the records, but the records must include accurate information about the employee and data about the hours worked and the wages earned. Compensation FLSA/Wages discrimination employer FLSA Lilly Ledbetter Act

Mental Health Conditions and the ADA

HRExecutive

Equal Employment Opportunity Commission issued a resource document it hopes will explain workplace protections and appropriate accommodations for employees and job applicants with mental health conditions under the ADA. ADA discrimination EEOC health

Employee Voluntarily Quits, Could She Be Eligible for Unemployment Benefits?

HR Daily Advisor

Shiloh Community Development Corporation hired “Raegan” to work as a part-time data manager in February 2014. In October, Shiloh learned that certain data Raegan had supposedly entered into the computer had gone missing.

DOL Sues Oracle for Pay Discrimination; Company Says Claims are ‘Political’

HR Daily Advisor

Department of Labor (DOL) has alleged in a lawsuit that tech company Oracle discriminates against employees and applicants on the basis of race and sex. Federal contractors are required to comply with all applicable anti-discrimination laws,” said Thomas M. The U.S.

10th Circuit: Fedex Regards Employee as Disabled Based on Inaccurate Aetna Claim

HR Daily Advisor

There are numerous reported cases that address whether an employee suffered discrimination because of a disability, but not many of them are grounded on a “perceived” disability the employee didn’t actually have. ADA & Disabilities ADA data disability employer

Top 10 Reasons to Test Adverse Impact Correctly

HRExecutive

” Archer — an employment-discrimination litigator, legal coach and creator of the EEO Legal Solutions website — is very passionate about imparting what she knows about navigating your way through the ever-more-aggressive EEOC. discrimination EEOC hiring HR profession

EEOC on Wellness Programs and EEO-1s

Ohio Employer's Law

Starting March 2018, the EEO-1 will collect summary pay and hours worked data, in addition to demographic information, from certain employers. The new information will improve investigations of possible pay discrimination, which remains a contributing factor to persistent wage gaps. This webinar provides an overview of the EEO-1, describes the process of reporting and submitting summary pay and hours worked data, and gives examples of how to enter the data on the new form.

The legal implications of employee tracking devices

Ohio Employer's Law

Additionally, the more data you record, the more risk you take that such information will be compromised or targeted by hackers. This information could be used, for example, by employers to discriminate, or by insurers to charge higher premiums. Document your reason(s) for tracking to support your legitimate business interest. Limit the data to those that need to know, to minimize the sphere of individuals who could learn or infer medical information. Photo by N.

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Make Your HRIS Work for You!

HRchitect

Systems can provide a location/field for an employee or employer to upload their educational data, including level of education and degrees obtained. This data can be tracked and reported on for many reasons. When this data is readily available in one location, it assists in reporting and compliance efficiency. This information, if current, could save the employer from claims of discrimination and risk. Is my organization at risk for lack of documentation?

Favoritism is No Friend of Diversity

HRExecutive

Many are well-known and well-documented, including discriminatory hiring and promoting practices, lack of disability accommodations, insensitivity to gender-identity issues, unequal pay … the list goes on. discrimination diversity hiring HR profession recruiting

2020 HR Compliance Checklist: Know Your Requirements

Zenefits

Double check that personal documents, drug test results, or polygraph tests don’t live in general employee files. data-container = "body" data-toggle = "popover" data-offset = "" data-html = "true" data-placement = "right" data-content = "">.

The Ethical Benchmarking of HR analytics

Analytics in HR

Legal frameworks such as the European General Data Protection Legislation (GDPR) provide guidance in differentiating right from wrong. If you do not actively control for biases in the data your interventions are at best sub-optimal.

3 Guidelines to Help HR Leaders Rethink Diversity in the Workplace

Fond

Over the past couple months, the Black Lives Matter movement has shed light and sparked discussions around the pervasive discrimination experienced by BIPOC in almost all aspects of life, work included. The data makes it clear that traditional DEI approaches aren’t effective.

#MeToo and the Workplace: HR and Sexual Harassment Policy

LaborSoft

sexual harassment and/or discrimination has always been under the purview of HR, it has become a necessity for HR departments to not only tighten up or edify. This sensitive data requires that maximum security protocols are in place and that your information is protected at all times.

Your Due Diligence HR Compliance Checklist

HR Digest

Have your employees review and update their personal information for tax documents, benefits cards, and other important matters. Document important milestones and mishaps. Employee verification documents. Age Discrimination Employment Act. Documents.

my new boss is an elder in a sexist church

Ask a Manager

I think you’re going to have to go to HR on this — because what your boss is doing is sex discrimination, it’s illegal under federal law, and if your company has any sense it’s going to want to put a stop to it because of the legal liability he’s creating for them.

Smart practices for SMB HR management

PeopleStrategy

The solution automates all critical onboarding processes, including I-9 filing and E-Verify completion, and allows easy access to employee data and documentation for compliance or internal reporting purposes.