Payroll System Innovation: Yesterday, Today and Tomorrow

Ultimate Software

Recently, I co-presented a webinar to prospective customers about the “ Evolution and the Future of Payroll.” And the second was a firm reminder that we can never forget about the core functional needs of our payroll system customers. Should payroll systems be innovative?

Obama enlists EEOC in the fight against pay discrimination

HR Morning

On the seventh anniversary of the Lilly Ledbetter Act , the Obama administration announced that it is taking some monumental steps to identify potential pay discrimination. The first: Enlisting the help of the EEOC to procure more detailed payroll data from employers. The EEOC — in partnership with the DOL — issued a proposal to start collecting pay data from employers with 100 or more employees to help uncover and root out pay discrimination.

Alleged Pay Discrimination at Google Makes Marc Benioff and Salesforce Look Amazing.

The HR Capitalist

According to Fortune , Benioff said that the company is spending about $3 million extra this year on its payroll to make these adjustments. “We In their efforts to bring wage equality to Silicon Valley, government officials have accused one of the tech industry's anchor firms of large-scale gender discrimination. Department of Labor (DOL), available data suggests that women who work at Google suffer from "systemic compensation disparities" compared to their male peers.

4 Common Payroll Mistakes and How to Fix Them

Paycor

Overtime Pay, Pay Equity, Workers’ Comp, Payroll Taxes. Payroll Taxes. Dump Your Payroll Provider. Payroll Compliance: More Complex Than You Think. Here are four common Payroll mistakes you might be making: Misclassifying Freelancers and Employees.

401(k) Match Limits 2019: What Payroll Administrators Need to Know

Paycor

It’s a relatively small change, but it’s a change for payroll administrators to take notice of. The Employee Retirement Income Security Act (ERISA) requires employers to undergo 401(k) discrimination testing every year to ensure plans are not favoring higher-income employees over those who earn less. Many companies struggle with the administrative burden required for handling the recordkeeping and payroll data involved in 401(k) management.

Missing Participants Errors Now Top DOL, IRS Audit Focus, Nudging Out Late Payroll Deposits, Winston & Strawn Says

HR Daily Advisor

Until last year, the firm’s lawyers said in the webinar, late payroll deposits had been the agencies’ biggest pet peeve. The firm assembled IRS and DOL data requests appearing in recent years’ audit letters, and catalogued each by topic and frequency of occurrence.

Important 2018 EU Labor Law Changes – Part 1

Global Upside

Some of the breakout trends you’ll see across several EU countries include pay equality, data privacy, GDPR rights and regulations, and plans to make the business environment more attractive to startups and foreign investment via friendlier labor laws. Another significant change to keep close track of is the EU’s General Data Privacy Regulation (GDPR), which will have sweeping implications when going into effect on 25 May 2018. EU Data Protection. Disability Discrimination.

Why Paper HR Systems Are a Bad Idea

HRIS Payroll Software

This can make it difficult to comply with laws and to prove innocence if a candidate or employee accuses the organization of discrimination. HR professionals may also read time incorrectly (again, handwriting) and accidentally process payroll for the wrong number of hours. HR systems make time tracking automatic and then filter the information directly into payroll, mitigating the chance of human error. Data HRIS

FLSA Recordkeeping Requirements and the Lilly Ledbetter Fair Pay Act

HR Daily Advisor

There is no required form for the records, but the records must include accurate information about the employee and data about the hours worked and the wages earned. Such records include payroll records, work certificates, collective bargaining agreements, and individual employment contracts. Supplementary records—documents serving as the source documents for other payroll records maintained by an employer—must be preserved for at least 2 years.

How to avoid common mistakes with EEOC complaints

Insperity

According to recent data, the top five EEOC complaints reported nationally are: Retaliation: 39,110 Disability: 24,238 Race: 23,976 Sex (including pregnancy): 23,532 Age: 15,573. And, if your company finds itself facing a charge of discrimination, what should you do?

Do You Know Your Responsibilities Concerning Joint Employment?

HR Daily Advisor

The secondary employer, whether an FMLA-covered employer or not, is prohibited from interfering with a jointly employed employee’s exercise of or attempt to exercise his or her Family and Medical Leave Act (FMLA) rights or from firing or discriminating against an employee for opposing a practice that is unlawful under the FMLA. Secondary employers must keep basic payroll and identifying employee data with respect to any jointly employed employees.

Tipping the Scales from Prevention to Detection: Get Ready for an IRS Examination of Your Plan

HR Daily Advisor

Do the gross wages provided in the census reconcile to the total gross payroll? Have the control totals for every type of excluded compensation been reconciled to the original source payroll reports? Separate payrolls for separate locations of the employer is a risk area. Discrimination Testing. Was the discrimination testing performed with accurate payroll and contribution data? Benefits employees employer IRS payrollby Maria T.

Pay Secrecy is Illegal. Pay Transparency is On the Rise

Zenefits

Revelations of pay inequality have stirred up lawsuits alleging pay discrimination against a string of firms, mostly from the tech industry. Former President Barack Obama issued two executive orders : one promoting “equal pay for equal work” aimed at bringing about greater pay transparency, and a second requiring federal contractors to release compensation data to the U.S. HR Tips & Trends Payroll Compliance

Smart practices for SMB HR management

PeopleStrategy

In fact, chances are one person – maybe two – is tasked with handling compliance, open enrollment, benefits administration, payroll, personnel complaints and issues, performance reviews, reporting and much more. But there are ways to manage your HR, benefits, payroll and talent obligations with ease and efficiency. Clear explanations of payroll structure and benefits and how to go about the processes related to those concerns should also be included.

Employee Records – How Long Should You Keep Them For?

Reflektive

The Americans with Disabilities Act , Title VII of the Civil Rights Act, and other federal laws require all hiring records be stored for a year after a job offer is made in order to prove the employer did not discriminate in the hiring process. Payroll records, ? In addition to the above, the Age Discrimination in Employment Act requires payroll records be stored for three year, and benefit information for a year. Payroll deductions, ?

Equal Pay Is Not a Favor or a Perk; It’s the Law!

PerformanceICreate

State employment discrimination laws. Like most employment laws, like the requirement for workers’ compensation insurance, sexual harassment training, and discrimination laws, affordability is not a defense. The idea is not to perpetuate past discrimination by basing a job offer on what someone made before. You still can be discriminating if you pay the candidate less. If there is a claim, do I have to give my employee compensation data?

What is Compensation Management?

Zenefits

Compensation managers are responsible for working with employment data and keeping up with complex benefits administration rules and regulations. A comprehensive strategy helps the hiring managers make attractive offers to new talent based on data and current market trends. The objective is to make informed compensation decisions based on salary market data, industry, company size, job role, and location. Data access is another important feature to consider. Payroll

HR Moments Matter: 3 Compensation Challenges Solved With People Analytics

Visier

In this post, Allison McConville, Visier’s VP of Human Resources , will shares how you can use data to support the people moments that matter, enabling the best compensation decisions for both your employees and your organization. .

Make Your HRIS Work for You!

HRchitect

Many companies turn to an HRIS for a couple of fundamental reasons – they need a place to store their employee information and a way to process payroll. Systems can provide a location/field for an employee or employer to upload their educational data, including level of education and degrees obtained. This data can be tracked and reported on for many reasons. When this data is readily available in one location, it assists in reporting and compliance efficiency.

2020 HR Compliance Checklist: Know Your Requirements

Zenefits

data-container = "body" data-toggle = "popover" data-offset = "" data-html = "true" data-placement = "right" data-content = "">. Documented policies on Title VII, age discrimination, sexual harassment, ADA, and FMLA. Anti-discrimination measures.

The most common employee documents used at trial

Business Management Daily

Payroll authorization form. Equal Employment Opportunity (EEO) and civil rights laws are in place to prevent employment discrimination. EEO data should be kept for each position filled at your company. Employee discrimination suits are some of the most commonly filed lawsuits against employers. Most cases involve retaliation, race, sexual discrimination, and disability discrimination. Payroll information.

HR Moments Matter: 3 Compensation Challenges Solved With People Analytics

Visier

In this series, Allison McConville, Visier’s VP of Human Resources , will share how you can use data to support the people moments that matter, enabling the best decisions for both your employees and your organization. There is no shortage of people data — from your HRMS to Applicant Tracking to Payroll to Learning Management systems, the scope of data being generated each day can be overwhelming.

25 HR Compliance Terms to Know for 2018

ClearCompany HRM

Intended to remedy the effects of past discrimination or underutilization of women and minorities. Equal Employment Opportunity Commission (EEOC): This agency is responsible for enforcing federal laws that make it illegal to discriminate against a job applicant or employee because of the person’s race, color, religion, sex (pregnancy, gender identity and sexual orientation), national origin, age, disability or genetic information.

3 Tech Tools No HR Department Should Be Without

Insperity

Payroll software. Still running payroll on the manual system your business started with? Moving to an automated payroll system is a crucial first step. Payroll software can streamline the payday process and reduce the time necessary to enter information that is repetitive across all payrolls. An automated system would also allow the person processing your payroll to enter exceptions for the given payroll cycle (e.g.,

8 HR Nightmares & How to Avoid Them

Rise

An HRIS keeps important and sensitive data centralized and secure by providing digital storage for your most important documents and records — this includes everything from employee contracts to performance evaluations — so that you’ll have them at your disposal when needed. Running into errors with payroll processing. The danger of manually entering data into spreadsheets is that the redundancy of the task can make you prone to making human errors.

Switching Over to a PEO: What Exactly is Changing?

AbelHR

This means that a PEO may take over your payroll and benefits administration (most common), but can also be on hand to handle any other HR-related job, including keeping you in compliance with local employment and labor laws, helping you out of legal snafus, providing training to employees, and even assisting you in succession plans and other HR-driven business decisions. Payroll: The second most widely understood perk of a PEO lies in payroll processing.

Navigating AI’s expanding role in the world of HR

HRExecutive

By and large, many organizations are “horribly unprepared for answering the question around how to ethically use the data they collect for effective AI use, for a variety of reasons,” says Brian Kropp, group vice president with Gartner. What is the appropriate ethical use of that data?”

CHRO 113

Back to Business: What is Contact Tracing and How Can Your Company Participate?

Netchex HR Blog

Privacy must be a top concern in regards to communication, workplace data, and health information. Always be aware of and take into consideration the legal guidelines around discrimination, such as the Fair Labor Standards Act (FLSA), Americans with Disabilities Act (ADA), and U.S. Customize your search by department, terminal group, or payroll group, as well as physical hardware clock (if being used).

3 ways small business owners go above and beyond for their employees

Tsheets

But that’s not the case for all, according to recent QuickBooks Payroll survey findings.* Husband-and-wife duo, Caleb and Tori McKim, are examples of business owners who’ve given up their cut now and again to make employee payroll. That’s consistent with recent QuickBooks Payroll survey findings. We don’t have the data to support this, but we’d suspect organ donation is among the most impactful when it comes to securing an employee for life.

FAQs for Retroactive Pay

Zenefits

Even processes as essential as payroll get goofed up or have to change from pay period to pay period for various reasons. The good thing is that there’s a corrective tool at your disposal for making modifications to manage payroll changes or fluctuations outside of annual raises.

Looking Ahead: The Biggest HR Trends in 2020

HR Digest

Traditionally, Human Resources restricted itself to hiring, payroll, and some administrative duties. Most will lean on the power of data analysis to find the right fit. Companies must have a clear policy of no discrimination based on the criteria mentioned above.

Pay Equity: What It Is And Why It’s Important

Paycor

Pay equity is a method of eliminating gender and race discrimination when establishing and maintaining wages. Numerous laws exist today to protect workers from wage discrimination. That data is then used to study trends in compensation for women and minority workforces.

Did You Know? The Equal Employment Opportunity Commission Proposes New Requirements for the EEO-1 Report

Paycor

A new compliance regulation could soon be implemented that will look to improve enforcement of federal pay discrimination laws and require employers to provide pay information about their employees on EEO -1 reports. According to the EEOC , its proposed pay data collection will provide a much needed tool to identify discriminatory pay practices where they exist. The current EEO -1 report requires company employment data to be categorized by race, ethnicity, gender and job category.

Are You Prepared to File the Updated EEO-1 Report?

Paycor

The current EEO-1 Report requires company employment data to be categorized by race, ethnicity, gender and job category. Federal contractors with 50-99 employees would not report pay data but continue to file the current EEO-1 report. The amount of additional data employers will be required to provide is very significant. If an employer is found to have engaged in pay discrimination, it could face litigation from the EEOC and liability for back wages and other damages.

How to HR in a growing company – A guide for every size business

Insperity

Process new employee paperwork, including I-9s Maintain employee files Prepare employee payroll Process employee termination paperwork Ensure requisite compliance posters are posted and OSHA logs maintained. Consider hiring a company that specializes in payroll processing to ensure that requisite payroll taxes and deductions are withheld. Your HR generalist should be capable of handling payroll, tactical HR duties (leave requests, new employee paperwork and files, etc.)

3 Tech Tools No HR Department Should Be Without

Insperity

Payroll software. Still running payroll on the manual system your business started with? Moving to an automated payroll system is a crucial first step. Payroll software can streamline the payday process and reduce the time necessary to enter information that is repetitive across all payrolls. An automated system would also allow the person processing your payroll to enter exceptions for the given payroll cycle (e.g.,

Ghouls and Ghosts May be Scary, but GDPR is not….

NGA Human Resources

According to a poll following the findings of the 2017 Global Payroll Complexity Index : 24% of UK payroll professionals remain blissfully unaware of GDPR! 66% of payroll professionals say legislative and HR & payroll updates are their primary payroll complexity challenges (source GPCI). The facts according to ICO (the UK data protection authority) guidance "We'll be fined €20 million for every incident." Is your HR data ready for GDPR?

Data 61

When should you hire an HR manager, if at all?

Insperity

This typically involves a team responsible for people management, setting up benefits and payroll , helping with the company’s culture and making sure compliance is being met. If the in-house team is large enough, you may have specialists for benefits and another for payroll. This could mean software for payroll, time and attendance, benefits administration or any number of other tasks. The employer has real-time access to employee data.

3 ways small business owners go above and beyond for their employees

Tsheets

But that’s not the case for all, according to recent QuickBooks Payroll survey findings.* Husband-and-wife duo, Caleb and Tori McKim, are examples of business owners who’ve given up their cut now and again to make employee payroll. That’s consistent with recent QuickBooks Payroll survey findings. We don’t have the data to support this, but we’d suspect organ donation is among the most impactful when it comes to securing an employee for life.

Your Due Diligence HR Compliance Checklist

HR Digest

Documents that contain sensitive/confidential information such as social security numbers, drug test results, or medical data should be stored in confidential employee files with limited access. (Do Documented policies on Title VII, which refers to discrimination against employees for race, religion, sex, national origin, ethnicity, or color, as well as the Age Discrimination in Employment Act. Revise the payroll technology on an annual basis. Payroll.