The Importance of Documentation

HRchitect

Documentation is defined as the language that accompanies a product, often outlining its development, design, and technical language in clear, definitive terms. Whether you are working on building a business or home-based projects, documentation is critically important. When documentation isn’t handled properly, or even worse – doesn’t exist, problems will arise, especially if you are a new system administrator or new end user. Written by: Steve Glaser.

Oracle 221

HR documents from start to finish: everything you need to know

myhrtoolkit

Why is HR documentation so important and what are the pitfalls of not managing it well? Find out how to get the HR documents management process right for your organisation, throughout the employee life cycle, with this article from HR consultant Gemma Dale.

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How The GDPR Is Changing Document Storage

Get Hppy

In practice, it has meant that almost every business across the UK has had to make changes to that way it stores data and documents containing personal information. For example, an individual has the right to know which aspects of their data is being stored as well as how it is being used.

Data 111

HR documentation: A step-by-step guide

Insperity

At first, HR documentation can feel like a series of tedious administrative tasks you have to do as part of running a business. However, thorough HR documentation is incredibly important to your business. Not having comprehensive employee records, as well as a secure place where this information is centralized, can get you in trouble quickly. This is your guide to achieve comprehensive, accurate HR documentation. The goal of HR documentation.

Top 5 Most Important Estate Planning Documents

Take It Personel-ly

A plan like this ensures financial care for your survivors, as well as […]. You’re never too old to prepare an estate plan. If you have a spouse, children, a home, or financial assets, an estate plan should be part of your portfolio. An estate plan is much more than simply a will that divides your belongings.

Creating a compensation philosophy and policy document

Insperity

During a crisis or an economic downturn, having policies grounded in a well-thought-out philosophy can help you manage salary cuts, furloughs and related issues by providing a clear path to act quickly. For example, a company with five employees could have a one-page philosophy document that outlines: Base pay How it’s determined Pay ranges for each role Bonuses Pay equity standards. Are they clearly documented and understood by employees?

3 costly mistakes that could be lurking in your documentation

HR Morning

It’s not always what’s missing from employee documentation that could get you in trouble. It’s also what may already be in your documentation that could land you on the wrong end of a lawsuit. . Recently, employment law attorneys shared some of the costliest mistakes they’ve spotted in employers’ documentation. It’s crucial that HR pros — as well as managers and supervisors — be on the lookout for these mistakes. Creating inconsistencies between documents.

Lightening the Paper Load: Cloud-Based Document Systems for HR

TalentCulture

Document systems seems like a perfect example of the old adage, if you build it they will come. If there were ever a time when it was necessary to reinvent the wheel, how we access, storage and manage documents is it. Let’s look at how Cloud-based document systems can help HR: Part of the process. Up-leveling document handling to a Cloud based system avoids that kind of dissonance. So much documentation goes into talent acquisition and management.

Employee Documentation and Record Keeping Requirements

Mitrefinch

While some businesses might try to cut corners when it comes to employee documentation and record keeping, there are some documents that are absolutely necessary. A lack of proper documentation and record keeping can lead to financial setbacks and even legal problems for companies. The cost of employee documentation and record keeping is another enormous expense that takes up a lot of time for HR departments around the country.

Wellness at Work Begins With Biophilic Art

Thrive Global

As organizations and individuals evaluate what they need to feel safe and calm in whatever environment they find themselves working, the demand for wellness strategies has never been more prevalent.

The most common employee documents used at trial

Business Management Daily

Maintaining HR documents is an essential step in protecting your company, and yourself, in the event you go to court for civil litigation, criminal charges, or other investigations. laws require companies to keep documents for specific timeframes. Without the right documentation, you could be held personally liable by the court. Consistent and thorough employee documentation, training, and policies can help you avoid employee litigation. I-9 documents.

Making HR Document Generation Easier

PeopleDoc

In June, we announced Advanced Document Generation , a new feature to help HR build custom documents in ⅓ the time it takes today. Expanding our existing HR document generation capabilities for more static documents, Advanced Document Generation reduces the time it takes for HR to create complex, logic-based documents - and reduces the risk of error. In this post, we’ll explore why PeopleDoc chose to invest document generation.

The Risks of Sketchy Employee Investigation Documentation

LaborSoft

One of the most crucial ways to protect a business, and other employees throughout this process is via documentation. HR departments should be well directed to keep records on all written and verbal communication that show behavioral patterns and illustrating workplace malfeasance. Should legal action be taken against the employer, comprehensive documentation provides coverage in court. “Undocumented: At the Risk of Not Reporting Every Detail of an Employee Investigation…”.

Why Should You Archive Historical Employee Documentation?

LaborSoft

Wrapping up 2018: How and Why you should Archive Historical Documentation and Data. HR possesses the lofty job of creating and retaining confidential employee data, ranging from hiring information to performance data and even documentation of potential termination. Lastly, once the designated retention term has been met, employee documents must be destroyed properly, whether shredded, incinerated, or erased to remain in compliance with any applicable laws.

pointing out grammatical errors in job ads, HR called me “fragile” in a public document, and more

Ask a Manager

HR wrote that I’m “fragile” in a shared document. We have a company Sharepoint in which policies, procedures, guides, and other documents are stored for employees to research and reference for information. It’s five answers to five questions. Here we go….

Employee Well-being Needs to Include Retirement Plans

HR Bartender

For more than a century, Xerox has been a leader in document technology and services. Thinking about and planning for retirement can have a huge impact on well-being. Should HR consider retirement planning a part of their well-being programs? Aloise] Well-being must be thought of as TOTAL well-being, which includes the health, wealth (retirement), and career development of employees, as well as community and social engagement, and even spiritual elements.

How to document interview feedback for your hiring team

Workable

Make well-rounded hiring decisions. Timely, well-organized and easily accessible feedback helps make better hiring decisions faster. Here’s how to build systems and scores to document interview feedback for hiring managers and the whole hiring team consistently throughout your recruiting process: Keep all comments in one place. Instead, use a shared document or a platform that all team members can access at any time.

How (and Why) to Start a Corporate Employee Wellness Program

Fond

They may be hardworking, but they are in desperate need of an employee wellness program. Starting an employee wellness program from the ground up doesn’t have to be a challenge. Why a Corporate Wellness Program Matters. Your C-Suite should champion your wellness program.

my employee locked me out of a work document in a fit of pettiness

Ask a Manager

Over time it has become unusable because it’s not filtered well enough. But I can’t have my employee locking me out of work documents because of his ego! I’ve documented everything, and maybe if he does this again I could escalate it to my boss’ boss and it’s theoretically possible he could get fired. Document this, escalate it, and start putting together whatever paperwork it will take to eventually make the case to fire him.

AI Digital Document Transformation Increases Business-Critical Efficiencies

SAP Innovation

Luckily, digital document transformation via AI and machine learning can help streamline business-critical processes via automation and the marvel of modern computing. Companies that don’t ride this wave may well get left behind. Automatic and consistent drafting of documents.

Special from SHRM 2017: Seven Steps to Creating Bulletproof Documentation

HR Daily Advisor

Here’s typical documentation, says attorney Allison West: “I talked to Steve about what you wanted me to, and it went well.” Today we’ll hear more from West on documentation. She offered her popular Bulletproof documentation tips to 500 appreciative HR managers at SHRM’s Annual Conference and Exposition, held recently in New Orleans. Document, Document, Document. Poor documentation: Show up on time.

Documenting Employee Performance—Avoid These 10 Mistakes

HR Daily Advisor

Today, we present Fentin’s top 10 mistakes employers make when documenting employee performance. Forgetting an audience—who will read the document? No supporting documentation—claims made on the appraisal should be supported. Employees’ financial situations affect employers as well. However, employers can help—by incorporating a financial wellness education program into their benefits package. Is financial wellness an issue among your employees?

Defensible Documentation: Documenting for the Employee Personnel File

HR Studio Group

I had the pleasure of presenting my newest program, Defensible Documentation: Documenting for the Employee Personnel File, at the Androscoggin Chamber of Commerce this morning to a full house. During this 2 1/2 hour seminar, I presented essential documents, complete with templates, that are necessary inclusions in every employee's personnel file. Morning: well spent Maine is made up of a lot of small and medium sized businesses.

the document bonfire, the dragon video call, and other amazing work moments

Ask a Manager

Well, it was comfortable and warm, and one day I was freezing, and I decided to wear it while completing a project. After a bunch of reading and studying, I mailed off the documents only to have them rejected for legal reasons I didn’t understand. Instead, I drove down a dirt road, pulled over, threw all the documents in a big pile and set them on fire. One of my favorite things about running this site is getting to hear people’s mortifying stories from their pasts.

The Onboarding Documents You Need to Collect and Keep

Zenefits

In fact, you may collect employee documents during onboarding and throughout the employment period. Failing to keep complete records for the appropriate period of time is a problem as well. In this article, we are going to go over all of the onboarding documents that you need to collect from new employees, as well as best practices in data security to help keep you in compliance with the law. Your state may require additional documentation.

AI Digital Document Transformation Increases Business-Critical Efficiencies

SAP Innovation

Luckily, digital document transformation via AI and machine learning can help streamline business-critical processes via automation and the marvel of modern computing. Companies that don’t ride this wave may well get left behind. Automatic and consistent drafting of documents. A lot of time goes wasted by using staff hours to draft new versions of existing documents. All of this can be (and already is) sped up by document automation via AI and machine learning.

“What Federal Contractors Can Expect” Document Released by the OFCCP

Biddle Consulting

Coinciding with the National Industry Liaison Group’s national conference in Anaheim, the OFCCP released a “What Federal Contractors Can Expect” document last week. The document is a result of the areas of focus identified in OFCCP’s Town Hall Action Plan released in April 2018: training, communication, and trust. The two-page document provides a concise version of the assistance federal contractors can expect from the agency.

9 Office Ergonomics Tips To Improve Workplace Wellness

Get Hppy

It goes without saying that ergonomics and workplace design are vital to preventing work-related illnesses/injuries , increasing productivity, as well as lowering healthcare costs and costs related to workers’ compensation claims. The following tips can help office and remote workers alike to improve workplace wellness: Identify Your Challenges. We’ve already determined that workplace environment and ergonomics affect our overall well-being. Document Positioning.

A guidebook for maintaining well-being during a pandemic.

Thrive Global

For my own part, I thought it might be useful to compile a short guidebook for maintaining wellness at this time, with advice from some highly regarded professionals in my own network. Work Productivity and Mental Health and Well-being: Set yourself a schedule that you can work to and be strict about keeping to it. Financial Wellness: The current economic uncertainty is incredibly challenging for everyone. We are now each other’s friends and colleagues, as well as partners.

This One Change Completely Transformed My Well-being

Thrive Global

All the qualities that had served me so well up to that point — my willpower, charm, optimism, determination — couldn’t carry me through this, not all the way. I didn’t mean, Where are the memoirs documenting train-wreck stories of addiction and eventual recovery?

Supporting Employee Financial Wellness in the Workplace

Rise

” To prevent financial woes from impacting work by reducing employee performance and productivity, organizations need to invest in employee financial wellness by empowering their people to embark on a path of personal finance management. The need for employee financial wellness support.

How Well Do All-Remote Teams Work?

Get Hppy

Some companies don’t have an office at all, and while it might seem amazing that any work gets done from afar, these companies have made it work—and made it work well. If you’re thinking about going all remote, here’s how it can work —as well as some pitfalls to avoid. Using applications like slack or Hipchat, team members need to be responsive, and thorough about documenting their work. The post How Well Do All-Remote Teams Work?

First Look at the Future of Financial Wellness

Best Money Moves

Financial wellness has generated a lot of buzz recently and with millions of dollars pouring into FinTech development it’s time to take the first look at the future of financial wellness through the lens of a recent Senate hearing.

Creating The Wellness In the Spirit Of, WE! #BreakTheStigma

Thrive Global

Nigeria’s natural design, and how such is applicable to the well-being and enhancement of Nigerian societies, is key! Art was expression and art was documentation of history, in its rawest form. What is their responsibility in bringing therapy and wellness to the masses? Clark: What have been some of your own mental wellness challenges (and those closest to you)? Art becomes a means of documentation and recording experiences to me.

As DOL Steps Up Health Plan Audits, Preparation and Documentation Are Critical

HR Daily Advisor

Department of Labor’s (DOL) benefits portfolio has swollen with the implementation of healthcare reform, wellness rules, and other mandates, the agency’s health plan audits have become more frequent, comprehensive, and fraught with pitfalls for plan sponsors and fiduciaries. When the agency investigates, it looks for violations of various coverage, notice and documentation mandates, as well as fiduciary breaches and improper payments from plan assets. Requested Documents.

Your Guide to the Most Common HR Legal Documents

Namely

When it comes to drafting legal documents, it may feel like you should enroll in night law school or watch some Law & Order SVU to successfully handle the ever-changing tasks assigned to you. While both your company and its employees may take these documents for granted, you know there’s a lot of strategic thinking and work that goes into drafting them. A well-written handbook sets forth your expectations for your employees, and describes what they can expect from your company.

The Documents that you Need, but Haven’t Had Time to Work on… Until Now!

Thrive Global

If you’re serious about building your business, you need to be prepared to dedicate some time and effort to working both in the business, as well as on it. If you’re working to build and then sell your business, there will come a time where you need to provide the relevant documentation to coincide with a business valuation. If you’re working to build and then seek investment, there will come a time where you need to provide the relevant documentation to obtain an investor.