Effective Workforce Management – Key to Employee Productivity

Among the different human resources services, workforce management (WFM) is crucial in boosting the productivity and skills of a company’s employees. This is accomplished by making sure that human resources are efficiently distributed. For today’s business organizations, WFM solutions prioritize these primary areas.

• Scheduling of Staff’s Responsibilities
• Tracking of Employee Time and Attendance
• Payroll Management

Staff Scheduling

Successful workforce management begins with the proper scheduling of personnel and shift administration. The main focus is to assign the right number of individuals with the appropriate qualifications. To put it differently, HR needs to assign competent employees where and when they are needed.

With an organized scheduling, HR departments achieve the following goals:

• Correct deployment of individual and rotating shifts.
• Creation of overviews of the days of the week and number of hours that an employee is supposed to work.
• Checking of daily attendance.
• Planning of annual leaves or vacations.
• Duty rosters for all employees.

Certainly, scheduling should be automated because this helps the HR people to promptly respond via quick, direct, and straightforward communication channels. In other words, the task is performed on an interactive timetable or calendar. The HR teams can effortlessly manage the workforce on this calendar while personnel view their schedules through the web or mobile applications.

Time and Attendance Tracking

Next to scheduling is tracking the time and attendance of each employee. Attendance means the HR department obtaining information whether a worker is present or absent and the reason for his or her absence. Time refers to the number of hours worked per week and overtime rendered for correct payroll processing. Accurate timesheets are among the essential conditions in WFM. Time and attendance are always based on the so-called documented clocking events using any of the following:

• Website apps
• Mobile devices (phones)
• Time clock terminals
• Bluetooth beacons

Payroll Management

Payroll management, as one of the important human resources services, includes the complete process of computing hours worked, paying employees, deducting withholding taxes, and maintaining the company’s business documentation. However, managing payroll can be difficult and full of liabilities. This is why HR must understand how to properly manage payroll so the company is legally compliant.

Here are the vital reasons for businesses to manage payroll accordingly:

• Legal Requirements – There are rules and regulations at the federal and state levels. Late filing leads to heavy penalties and legal liability which can be a big headache for the business owner.
• Employee Retention – Top performers will likely leave the organization if they are not paid on time. Therefore, HR must see to it that the entire workforce is promptly paid what is due them.
• Performance and Efficiency – Retaining employees is not enough. They should also do their jobs very well. Any problem in salaries can cause them to lose interest and leave the company.
• Finances – Inefficient payroll management can adversely affect the company’s finances. This may result in bank fines and legal problems in the future.

PCS Prostaff

For companies that need various human resources services, you can always call PCS Connect at these phone numbers 866-671-4344 during regular business hours. You may also check out our website at www.pcsprostaff.com for more information about our company and services. We can send representatives to meet with you to discuss your requirements.