Top 4 HR challenges and how HRMS software can solve them

As today’s workforce is becoming more dynamic and diverse, HR management is becoming more challenging. Conventional HR strategies are no longer as effective. The unemployment rate is low, which means businesses have to step up their HR operations in order to attract and retain talented employees. Using HRMS software helps your business overcome these challenges and provide a proper work environment for your employees. Here are the top four challenges faced by HR departments and how HRMS software can help:

Challenge 1: Developing an efficient onboarding experience

According to a survey conducted by Gallup, only 12% of new hires think that their organization has a proper onboarding process. Most of the time, the onboarding program lasts for a day or two, leaving them confused and dissatisfied. An ineffective onboarding process can bring financial consequences to your organization due to the increase in employee turnover. Candidates who are not satisfied with the onboarding they received tend to quit the company within a year.

How can HRMS software help?

With HRMS software, the whole onboarding process can be completely automated. Everything from sending offer letters to allocating desk locations can be done with an onboarding system. This feature also makes communication between new hires and faculty seamless, which is key to helping your new employees adjust to the organization. It enables you to embed videos about the organization, provide a short description about company goals or values, and include warm welcome messages for new hires. In addition to this, managing onboarding paperwork is simple because all necessary documents are present in a central location. This helps your HR department avoid confusion and makes the documentation process faster. Easy access to the employee handbook, organizational policies, procedure manuals, and anything else you need is also ensured with the onboarding feature.

Challenge 2: Providing proper training and development opportunities

As an HR manager, you are likely aware of the difficulties associated with implementing employee training and development programs. Choosing the right training topics to satisfy the diverse needs and interests of the current multigenerational workforce can be arduous. Any courses you invest in must be seen as useful by learners. If the program is not designed with your employees in mind, they won’t find it interesting or engaging. This apathy toward your organization’s training opportunities will result in low ROI. You must also allocate adequate time and resources for training programs. If you don’t, employees may not pay attention to or prioritize training programs because of their busy schedule.

How can HRMS software help?

By using HR software with a Learning management system (LMS), training and development programs can be streamlined across different departments. Different learning styles that suit the varying preferences of employees can be implemented using an LMS. Courses can be customized according to individual requirements, and employee progress and course effectiveness can be easily tracked. Multiple employees can also be trained at once, reducing the time and money spent on these programs. You can simplify the whole learning process with an HR solution that has a dedicated LMS.

Challenge 3: Decreasing employee turnover

Turnover rates are one of the topmost concerns for HR departments around the world. According to a survey conducted by Gallup, more than 51% of American employees are considering a new job. Lack of career development, employee engagement, and performance feedback are the major reasons why employees quit their jobs. When employees leave the organization, a lot of time and money has to be spent recruiting and training new hires. Experienced employees that stay with the organization must suddenly divide their efforts to train new people, and productivity takes a hit. A high employee turnover rate also hurts your company’s image in the corporate world and can negatively impact the recruitment process.

How can HRMS software help?

• Lack of employee engagement is one of the main reasons for increased employee turnover. With HRMS software features, employee engagement can be enhanced. For instance, the onboarding feature provides employees access to all the tools, documents, and resources needed for new hires. 

• An employee self-service portal feature empowers employees to track and maintain their own work activities without depending on their HR department. 

• A performance management system allows you to provide and receive feedback through methods like 360-degree feedback, KRAs and goals. 

• HR Helpdesk system creates an easy way for employees to make requests or ask questions. 

  Overall, investing in HRMS software will play a huge role in developing an engaged workforce.

Challenge 4: Reducing manual HR administration tasks

Managing administrative tasks manually can be tiring and time-consuming. Managing employee timesheets with spreadsheets is especially inconvenient. Performing manual tasks often leads to multiple errors, causing compliance issues. Manually managing all employee data becomes infeasible as organizations grow because data can’t be easily modified and it is often more susceptible to theft. Any time spent on these manual tasks also drains efforts toward hiring, decreasing employee turnover, increasing employee engagement, succession planning, and more. If that wasn’t bad enough, employees notice when there is not a proper HR system in place. If requesting time off, attending training and development courses, or doing any other HR task is cumbersome for your employees, it will leave them with a bad impression about your organization.

How can HRMS software help?

With HRMS software, all administrative operations can be fully automated, increasing the efficiency of your HR processes and enhancing your overall work environment. Manual paperwork can be reduced to a great extent, and documents can be created and accessed easily. Performance, attendance, case, learning, time-off, and document management are all made easy and automatic with HRMS software. Employees will be allowed to better focus on their jobs, saving time for both you and them. Also, HRMS software encourages greater organizational transparency.

Using HR software to manage your HR operations could play a huge role in enhancing the productivity and efficiency of your organization. It streamlines manual HR tasks, and allowing managers to make better decisions. If your HR activities are beginning to become a chore or if your business is growing rapidly, we recommend using HRMS software. Provide your HR team with the tools they need to create a healthy, happy workplace for your people.

Zoho People, our HRMS, simplifies HR management to a great extent. It helps you to overcome all the HR challenges and provide a seamless working experience to your employees. 

Also read:4 benefits of automating approvals