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Managing HR Compliance in the Age of Technology

Get Hppy

Compliance may not be the rock star of HR tasks, but it is the one that is necessary to keep the band together. Without compliance, businesses are at risk of fines, lawsuits, bankruptcy, and closure. For many companies, technology has changed the ways in which they manage HR compliance.

HR & Payroll: Two Unique Functions

Paycor

What is the Payroll Function? Payroll processing is an essential business function that ensures your people accurately receive compensation for time worked and taxes are appropriately withheld and filed. But compliance is just the tip of the iceberg. HR Document Storage.

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I-9 Compliance: How to Verify Remote Employees

Paycor

And all verification documentation must be viewed in person. The government allows a “trusted agent” or “trusted representative” to represent the employer when an employee can’t hand over their documents in person. Acceptable Verification Documents. Compliance and Form I-9.

Getting the Most Out of Your Global Payroll RFP, Part I

Immedis

All You Need to Know About Creating an Effective Request for Proposal Document. By definition, a proposal document offers a solution to a problem. In this case, you’re asking for a solution to your payroll problem. Your company’s request for proposal ( RFP ) document should specify exactly what your organization is looking for in your new payroll solution. What does successful global payroll look like for us? Expensive and fragmented payroll.

8 Compliance Tips for Small Businesses for 2020

Zenefits

Running a small business comes with a lot of long hours and uncertainty, especially when it comes to compliance. Use these simple tips to shore up your small business’s compliance efforts. Keep current on compliance changes. Adopt a small business compliance checklist .

How Does Payroll Processing Work?

Paycor

Processing payroll is one of the most important, but time-consuming and frustrating tasks businesses face. Applicable state withholding certificates (many states require a form in addition to the federal W-4). Retirement plan documents. Step 3 – Approvals for Payroll.

5 Ways to Mitigate HR Compliance Risk

Paycor

With the compliance landscape constantly changing, it’s no wonder that 33% of employers find keeping up with state regulations across states extremely challenging. 5 ways the right HR partner can help you manage compliance effectively. Certification Tracking.

Getting the Most Out of Your Global Payroll RFP, Part II

Immedis

By definition, a proposal document offers a solution to a problem. In this case, you’re asking for a solution to your payroll problem. Your company’s request for proposal ( RFP ) document should specify exactly what your organization is looking for in your new payroll solution. Unfortunately, most standard RFPs are long, impersonal documents that fail to ask the right questions relating to your actual needs and requirements from a vendor. Global Payroll

Navigating Process and Policy Changes Related to COVID-19

Workday

The customer overcame this issue with a proof of employment document sent through Workday, available for download on a mobile device or as a printed document.

The Keys to Recruiting and Compliance Success in Manufacturing

Paycor

For HR professionals and business leaders in the manufacturing sector, keeping up with the array of compliance regulations and safety issues has always been challenging. Compliance is Complex.

9 FMLA record keeping requirements employers need to know

HR Morning

That way, if there’s ever a dispute, you’ll be able to produce the required documentation — not to mention stay in compliance with federal laws. The records must contain basic payroll and other data detailing the employee’s compensation.

I-9 Compliance: How to Avoid Costly Mistakes

Paycor

The article below provides highlights from the most attended session of the Web Summit – Form I-9 compliance, as Paycor’s HR expert, Monica Weimar, offers best practices and details the steps organizations need to take to prevent penalties and fines. Section 2, Part II – Certification.

How to Find the Perfect HR Payroll Systems: Top 10 Things to Look For

Paycor

As a business grows and takes on new employees, HR professionals may find the need to expand their payroll system to something more robust in order to address the needs of all employees. Payroll. You should be able to access payroll from anywhere, from any device.

Ireland’s PAYE Modernization – Everything You Need to Know

Immedis

This will mean that each employer is obliged to report the results from their payroll via Revenue Online Service (ROS) in real time. Employers must ensure that all payments and deductions are calculated correctly, the same as before however the difference is that it must be reported in real time as part of the payroll process. All employers should review their business processes to make sure they will be able to comply with the new payroll reporting requirements.

ERISA Record Retention Requirements In Plain English

ForUsAll

The Employee Retirement Income Security Act of 1974 requires that you retain important plan documentation. ERISA requires you to retain plan documents and employee benefit plan information for a few good reasons: Being Ready for Audits. Fiduciary Plan Documents. Compliance.

How to Achieve Business Growth by Improving Compliance & Time Management: The Canada Restoration Services Case Study

ConnecTeam

The company’s performance is assessed based on compliance to these regulations. When managing a small staff, a manager can very easily and readily communicate with his staff and verify compliance. The report can then be exported to payroll systems. Compliance Workflows.

Mastering Tough FMLA Issues: Effectively Managing FMLA Investigations by the DOL

HR Daily Advisor

Applewhaite announced that the DOL’s more aggressive stance in conducting on-site investigations of employers’ facilities would include a renewed emphasis on recordkeeping compliance, “systemic” violations, and supervisors’ accountability in administering FMLA situations on the front lines.

Critical Updates for I-9 and E-Verification Compliance

Precheck

Critical Updates for I-9 and E-Verification Compliance Jul. The revisions to the form related to USCIS's List of Acceptable Documents and specifically updated List C to reflect the most current version of the certification or report of birth issued by the U.S.

Make Your HRIS Work for You!

HRchitect

Many companies turn to an HRIS for a couple of fundamental reasons – they need a place to store their employee information and a way to process payroll. Licenses & Certification. With this feature, you’re able to upload different types of licenses into a specific area in your HRIS to help ensure compliance and qualifications for different positions. When this data is readily available in one location, it assists in reporting and compliance efficiency.

What’s New and Critical for in I-9 and E-Verification Compliance

Cisive

The revisions to the form related to USCIS’s List of Acceptable Documents and specifically updated List C to reflect the most current version of the certification or report of birth issued by the U.S. Employers must have a completed Form I-9, Employment Eligibility Verification , on file for each person on their payroll (or otherwise receiving remuneration) who is required to complete the form.

Smart practices for SMB HR management

PeopleStrategy

In fact, chances are one person – maybe two – is tasked with handling compliance, open enrollment, benefits administration, payroll, personnel complaints and issues, performance reviews, reporting and much more.

Breaking the US Mindset: Employee vs. Contractor

Immedis

Pays taxes through payroll withholdings. Be sure to ask if the contractor holds the local required documents and tax certificates. Compliance – Forewarned is Forearmed. Understanding the local requirements is the only way to mitigate the compliance risk associated to global employment. The good news is, it is never too late to come into the compliance. Employer registrations, Ensuring compliance through payroll.

What’s Changing About the Federal W-4 in 2020 and Beyond

CIC Plus

While not all employees will need to fill out a new W-4, integrating the new form into payroll systems will still be a central task for employers in the months ahead and must be carefully managed. That means that employers can begin building the new form into their payroll systems in advance of its eventual implementation. First, the word “allowance” has been removed from the form, with its new title being Employee Withholding Certificate. Compliance Corner

What’s Changing About the Federal W-4 in 2020 and Beyond

CIC Plus

While not all employees will need to fill out a new W-4, integrating the new form into payroll systems will still be a central task for employers in the months ahead and must be carefully managed. That means that employers can begin building the new form into their payroll systems in advance of its eventual implementation. First, the word “allowance” has been removed from the form, with its new title being Employee Withholding Certificate. Compliance Corner

What’s Changing About the Federal W-4 in 2020 and Beyond

CIC Plus

While not all employees will need to fill out a new W-4, integrating the new form into payroll systems will still be a central task for employers in the months ahead and must be carefully managed. That means that employers can begin building the new form into their payroll systems in advance of its eventual implementation. First, the word “allowance” has been removed from the form, with its new title being Employee Withholding Certificate. Compliance Corner

Case Study: Price Brothers, Inc.

Paycor

A need for robust reporting tools and a modern HR and payroll platform with onboarding capabilities led Price Brothers, Inc., left their payroll provider. Paycor’s HR, payroll and onboarding solutions streamlined a once lengthy process by eliminating the need for manual data entry.

Store This, Not That! Figuring Out What to Keep In Employee Files

HR Payroll Systems

If you decide to terminate an employee, it may also become critical to show documentation supporting behavioral or performance issues. Additionally, any job-specific forms such as employment contracts, job descriptions, and training program certifications should be included.

Is Your Organization Ready for Employee Self-Service?

Paycor

Through employee self-service portals ( housed in HRIS systems ), employees can change their contact and banking information, access their payroll, schedules, benefits enrollment and more, without HR being involved. This includes: Training certifications. HR Isn't Being Replaced.

Employee Onboarding Best Practices: A Technology Perspective

EmployeeConnect

Any compliance training requirements Cross-training and advancement policies The Power of Rules Driven Workflow Rules driven workflows ensure that the onboarding process follows a predefined sequence of events for approvals, notifications, escalations, reminders and exports. Compliance issues can be fully integrated with the onboarding process so that compliance is automatic. The employee onboarding process is no longer used just for administrative issues.

Post-Lockdown Business Recovery: Unify Human Resources Functions to Lower Costs 20%

ApplicantStack

HR is tasked with redesigning processes for safety and compliance. Payroll : links to recent pay stubs, tax forms. Documents: employee handbook , training materials, benefits forms. Do you have shift requirements for skills and/or certifications?

11 Common HR Mistakes In Small Businesses

Collage

Whether it’s a misplaced document, an outdated process, or a full-blown compliance violation, these HR mistakes can be costly to you, your business, and your employees. Being proactive will help you stay in compliance and avoid legal, financial, and personal stress down the line. It can feel stuffy and impersonal to put things like a code of conduct or communications policy into a document and make employees sign it. certifications and signed agreements.

Case Study: CertaSite

Paycor

As CertaSite grows, the need for a payroll and HR solution that intuitively merged acquired systems was paramount. Paycor’s payroll and time solutions provide a seamless experience and don’t require manual entry of individual hours worked per job.

Case Study: County Fire Protection

Paycor

As County Fire Protection grows, the need for a payroll and HR solution that intuitively merged acquired systems was paramount. Paycor’s payroll and time solutions provide a seamless experience and don’t require manual entry of individual hours worked per job.

New Form I9 for Employment Eligibility Verification

Tandem HR

” Changes you will find to the List of Acceptable Documents: The Consular Report of Birth Abroad (Form FS-240) was added as a List C document and all the certifications of report of birth issued by the Department of State (Form FS-545, Form DS-1350, and Form FS-240) have been combined.

Case Study: Meeder Investment Management

Paycor

And then I click a button and all the [new hire] information seamlessly transfers to payroll. ”. Paycor’s HR, payroll and onboarding solutions streamlined a once lengthy process by eliminating the need for manual data entry. Customizable learning tracks and certification.