Getting the Most Out of Your Global Payroll RFP, Part I

Immedis

All You Need to Know About Creating an Effective Request for Proposal Document. By definition, a proposal document offers a solution to a problem. In this case, you’re asking for a solution to your payroll problem. Your company’s request for proposal ( RFP ) document should specify exactly what your organization is looking for in your new payroll solution. What does successful global payroll look like for us? Expensive and fragmented payroll.

Indian Tax & Payroll – All You Need to Know About Investment Proof Submission

Immedis

As the Indian tax year starts in April, this process must happen before the first payroll of the year. When employees start to upload their proof in February ahead of the first payroll, they are required to financially plan and forecast for the upcoming tax year. Meanwhile for the employers, it can be a challenge to collect and verify each of these documents. Step 2: A local payroll provider can then verify uploaded proofs online and accept or reject the submissions.

Maximizing Your Training Value

HRchitect

Here are a few items that will assist with user adoption during the training phase of your implementation: Gathering Training Documentation. There are a few things you can do to your training documentation to make it more useful to your employees: Use customized screenshots.

Getting the Most Out of Your Global Payroll RFP, Part II

Immedis

By definition, a proposal document offers a solution to a problem. In this case, you’re asking for a solution to your payroll problem. Your company’s request for proposal ( RFP ) document should specify exactly what your organization is looking for in your new payroll solution. Unfortunately, most standard RFPs are long, impersonal documents that fail to ask the right questions relating to your actual needs and requirements from a vendor. Global Payroll

HR & Payroll: Two Unique Functions

Paycor

What is the Payroll Function? Payroll processing is an essential business function that ensures your people accurately receive compensation for time worked and taxes are appropriately withheld and filed. HR Document Storage. Employee Certification Tracking.

Tips to Avoid a Payroll Tax Train Wreck

Tsheets

Payroll tax liability is a huge reason why business owners end up hiring an attorney. They have trouble paying back their payroll tax loans, so the penalties pile up. As soon as you hire a new employee, get their documentation and tax information filled out correctly from day one.

How Does Payroll Processing Work?

Paycor

Processing payroll is one of the most important, but time-consuming and frustrating tasks businesses face. Applicable state withholding certificates (many states require a form in addition to the federal W-4). Retirement plan documents. Step 3 – Approvals for Payroll.

Top 7 Payroll Tips for Business Owners

Effortless HR

Payroll is an important aspect of running a business with employees. An efficient and organized process can make payroll less cumbersome and costly. Here are seven simple and effective payroll tips that can benefit every business owner. Manage rolling deadlines for payroll taxes. Because many of today’s payroll systems even work with mobile devices, payroll processing can be handled anywhere, at anytime.

Ireland’s PAYE Modernization – Everything You Need to Know

Immedis

This will mean that each employer is obliged to report the results from their payroll via Revenue Online Service (ROS) in real time. Employers must ensure that all payments and deductions are calculated correctly, the same as before however the difference is that it must be reported in real time as part of the payroll process. All employers should review their business processes to make sure they will be able to comply with the new payroll reporting requirements.

Cafe Classic: If I Shred It, Will I Dread It?

Compensation Cafe

on document retention. Are your personnel and payroll files bursting at the seams? Are you ready to oil up the shredder and start turning old payroll records into compost , biofuel , or fodder for a practical joke ? .

How to Find the Perfect HR Payroll Systems: Top 10 Things to Look For

Paycor

As a business grows and takes on new employees, HR professionals may find the need to expand their payroll system to something more robust in order to address the needs of all employees. Payroll. You should be able to access payroll from anywhere, from any device.

3 HR and Payroll Needs for Healthcare Providers

Paycor

Between staff shortages, high turnover and the challenge of managing certifications, HR professionals in the healthcare industry have a lot on their plates. Training and certification challenges. Certifications and credits. Payroll challenges.

9 FMLA record keeping requirements employers need to know

HR Morning

That way, if there’s ever a dispute, you’ll be able to produce the required documentation — not to mention stay in compliance with federal laws. The records must contain basic payroll and other data detailing the employee’s compensation.

ERISA Record Retention Requirements In Plain English

ForUsAll

The Employee Retirement Income Security Act of 1974 requires that you retain important plan documentation. ERISA requires you to retain plan documents and employee benefit plan information for a few good reasons: Being Ready for Audits. Fiduciary Plan Documents. Payroll records.

Recordkeeping for the Newly Nonexempt Effective December 1, 2016

HR Daily Advisor

Such records include payroll records, work certificates, collective bargaining agreements, and individual employment contracts. Supplementary records—documents serving as the source documents for other payroll records maintained by an employer—must be preserved for at least 2 years.

Data Collection Made Easy With Custom Fields Feature

FingerCheck

However, with so much data you’ll need to collect, having a single platform to unify and bring together all your HR-related documents is easier than you think. Managing daily HR tasks can be time consuming and often difficult to keep up with.

2020 W-4: 2nd draft and your questions answered

Business Management Daily

BIG CHANGE: Since withholding allowances have been eliminated, the American Payroll Association questioned why the IRS continued to call the first draft Employee’s Withholding Allowance Certificate. Message received: The second draft is simply called Employee’s Withholding Certificate.

How to Handle the Death of an Employee in Your Small Business

Patriot Software

You may need to show a copy of the employee’s death certificate to benefit providers. After addressing the above, remove the deceased from your business’s payroll, website, and phone and email systems. If you use payroll software, remove the deceased from the system. Payroll

Make Your HRIS Work for You!

HRchitect

Many companies turn to an HRIS for a couple of fundamental reasons – they need a place to store their employee information and a way to process payroll. Licenses & Certification. For example, in an industrial setting there may be a need to track OSHA certifications, trainings on different machines, safety training, and other topics. Reporting and maintaining organizational certifications. Is my organization at risk for lack of documentation?

Breaking the US Mindset: Employee vs. Contractor

Immedis

Pays taxes through payroll withholdings. Be sure to ask if the contractor holds the local required documents and tax certificates. Employer registrations, Ensuring compliance through payroll. Global Payroll contractor employee employer expat tax taxIn the United States , it is common practice to hire independent contractors to perform a wide array of services.

Mastering Tough FMLA Issues: Effectively Managing FMLA Investigations by the DOL

HR Daily Advisor

For employers, this means that if the DOL comes on-site, employers can expect an FMLA check, document requests, and DOL interviews of supervisors and employees. The investigator may review the employer’s FMLA records, payroll records, and other relevant documents.

5th Circuit Assures Employer That Some Good Deeds Do Go Unpunished

HR Daily Advisor

” The DOJ also gave her a certification form to fill out and submit “before the end of each pay period.” ADA & Disabilities accommodation DOJ hours worked payroll

PeopleStrategy® Appoints Accomplished HR Industry Leader Jerry Tasker to Lead Client Services

PeopleStrategy

He gained deep expertise early in his career leading technical and functional aspects of payroll delivery at Delta Air Lines. He is a Certified Project Management Professional and will apply this certification to ensure customers maximize their use of PeopleStrategy’s full suite of solutions.

Smart practices for SMB HR management

PeopleStrategy

In fact, chances are one person – maybe two – is tasked with handling compliance, open enrollment, benefits administration, payroll, personnel complaints and issues, performance reviews, reporting and much more.

Hiring an independent contractor: what forms do I need?

Zenefits

Once you’ve hired an independent contractor, there are some important considerations to ensure your payroll processes are up-to-date. Form W-9 , the Request for Taxpayer Identification Number and Certification, is required to be completed by all contractors. Once a worker is classified as an independent contractor, make sure you have the above documents on file. Learn more about our automated payroll software.

Reviewing Your HR Technology Strategy

HR Topics

Often, payroll and benefit vendors offer a wide variety of services and only a fraction of them are being used at any given time. Your payroll vendor is a prime case in point. The number one use of HR technology in a small business should be your payroll system.

What is an HRIS? An HR Practitioner’s Guide

Analytics in HR

HRIS certification. This includes material for the identification for employees in case of theft, fraud, or other misbehaviors, first contact information in case of accidents, citizens identification information for the tax office, and expiration dates for mandatory certification.

Employee records retention: we have to keep them for how long?

Stratus

1 year after creation of document or hire/no-hire decision is made, whichever is later. Employee I-9 Form: Form I-9 and any accompanying ID documents. Employee Family Medical Leave Records: payroll and identifying employee data, occupation, rate of pay, dates taken, hours of the leave, copies of notices provided to employer, documents describing benefits or policies, premium payments, disputes.

New Form I9 for Employment Eligibility Verification

Tandem HR

” Changes you will find to the List of Acceptable Documents: The Consular Report of Birth Abroad (Form FS-240) was added as a List C document and all the certifications of report of birth issued by the Department of State (Form FS-545, Form DS-1350, and Form FS-240) have been combined.

I-9 Compliance: How to Verify Remote Employees

Paycor

And all verification documentation must be viewed in person. The government allows a “trusted agent” or “trusted representative” to represent the employer when an employee can’t hand over their documents in person. Acceptable Verification Documents. What is Form I-9?

Managing HR Compliance in the Age of Technology

Get Hppy

Tax forms, employee handbooks, disciplinary actions, health forms, and all other documentation can now be stored electronically. Companies can accept electronic documents from employees and keep them on secure servers or cloud storage.

Simple HR for Small and Medium Businesses

HR Partner

It’s usually some combination of spreadsheets, files online, paper files sitting in a filing cabinet somewhere, and maybe some data in a payroll system or an outdated, installed HR system that barely works any more. Is simple HR even possible?

Employee Wages & Taxes: The World of the W-2

Prism HR

Here’s a brief snapshot of the most common ones: W-2c: Form used to correct and report errors to the IRS on a previously submitted W-2, as well as the form to provide a corrected document to employees. W-4: Form also known as the Employee’s Withholding Allowance Certificate.

HCM Implementation Tips – Identifying Data in a Multi-Agency Environment

HRchitect

Establish a Standard Naming Convention – The project team should establish a Style Guide / Naming Convention / Standard Operating Procedures document to be used to govern object naming across all users of the system. In a Learning Management System, objects would include Certifications, Curriculums, Courses, Classes, Content, Documents, Facilities, Classrooms, Equipment, Inventory and more. Written by: Warren Phillips.

Data 197

Leverage More ERP Sales with HCM Integration

InfinityHR

Payroll Processing. For example, administrators of the product have built-in automated tools that help reduce the amount of steps it takes to set up rules for payroll, time management, eligibility requirements, data sharing, and more. SOC 2 certification.

Tips to Prepare for the 2020 Tax Season

CIC Plus

The Form W-4, Employee’s Withholding Certificate, is undergoing a major transformation in 2020. Both documents are IRS-approved for programming payroll systems, although a final version of the W-4 has been delayed until November. The 2020 tax season is right around the corner.

What are the Best Onboarding Apps for Local Businesses?

Homebase

The platform allows new hires to upload photos of assets such as licenses and certifications and fill out any necessary documents before they even show up for their first day of work. Once you send a job offer to your new employee through the app, Gusto handles the rest and shows your new hires the ropes of tax documents, direct deposit forms, etc. The platform offers not only an easy app onboarding process, but also payroll, benefits management, and compliance oversight. .