Employee Documentation and Record Keeping Requirements

Mitrefinch

While some businesses might try to cut corners when it comes to employee documentation and record keeping, there are some documents that are absolutely necessary. A lack of proper documentation and record keeping can lead to financial setbacks and even legal problems for companies.

Documentation is Key

nettime solutions

Which means documenting your processes is essential to your productivity levels. Workforce systems can help you manage your employee schedules, control and enforce their time punches and automatically calculate their wages – literally documenting everything.

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4 Signs That It’s Time to Upgrade Your Payroll System

Ultimate Software

From the top down, a payroll system can appear to be a fairly straightforward process. But that macro-level viewpoint often ignores the intricate nuances of how employees actually experience payroll on a daily basis. An employee’s paycheck is not just the product of a payroll process.

Utilize Payroll & Improve Cash Flow

FingerCheck

In this article, we present completely honest, and moreover, effective ways to utilize payroll to improve your cash flow. This is also one of the basic ways to utilize payroll to improve your cash flow. Switching Payroll Providers.

Document Storage vs Document Management: What is best for HR?

NGA Human Resources

This article is also featured in the Global Payroll Magazine, download the full magazine here. . However, it is not just simply scanning paper documents. Day-to-day work : Document collaboration solutions allow multiple people to access and work from the same document.

Document Storage vs Document Management: What is best for HR?

NGA Human Resources

However, it is not just simply scanning paper documents. There are several options for storing and managing digital HR files to handle day-to-day work, compliance and security risks: Static Document Storage. Compliance : Document collaboration offers limited search capabilities.

Bad people doing payroll

Business Management Daily

Payroll Ponzi scheme. Well, in the payroll version, an accountant operated a business, called Payroll Professionals, Inc. He hid his thievery from his clients by presenting bogus documents that purported to confirm that their taxes had been paid in full.

Payroll 101: What Payroll Documents Do You Need Before You Can Pay Your Employees?

ADP

Before you can hire and pay employees, you need to put together several payroll documents. We cover the complete list here for National Payroll Week

Organizing I-9 documents: Keeping your employee paperwork compliant and secure

Business Management Daily

The agents are checking to ensure the target employer’s I-9 documents are compliant. In a targeted industry or not, now is a good time to ensure all I-9 documentation is in order. I-9 document basics. ICE is serious about I-9 documentation. Updating I-9 documents.

Welcome to Vista 7 Payroll – Online Payroll Register

Personnel Data Systems

The new Online Payroll Register makes it easier than ever to access your Payroll Register data. This new set of Vista 7 Payroll pages provides immediate access to your register data directly from within Vista. Payroll

Ensuring Global Payroll Tax Compliance

Celergo

Ensuring global payroll tax compliance becomes a critical challenge when employees are located in multiple jurisdictions. Follow these tips to help ensure tax compliance for multi-jurisdictional payroll: Create and Maintain a Global Payroll Tax Compliance Calendar.

International Payroll & Managing International Expansion

Celergo

Do you need to set up international payroll? Will you payroll locally, regionally or centrally? Are you prepared to handle all of the legal requirements for managing international payroll in all locations? The five key legal considerations are: • Payroll management structure.

A Guide to Creating Written Payroll Procedures

FingerCheck

Payroll processing may be tedious and repetitious, but it is also crucial to the success of any organization. I’ve listed below some reasons for documenting your process and procedures. The written document ensures this. Take steps to document and create solutions.

How Payroll Contributes to Company Culture

Achievers

This is payroll. Payroll may not be the obvious contributor, but it is nonetheless crucial in playing a vital role for employee engagement in company culture. Here’s how payroll directly contributes to a positive company culture. Company culture should not be overlooked.

The Onboarding Documents You Need to Collect and Keep

Zenefits

In fact, you may collect employee documents during onboarding and throughout the employment period. If you have 15 or more employees, federal regulations dictate which documents you must keep and for how long. Payroll records. Your state may require additional documentation.

The Payroll Solution for Your Nonprofit

DATIS

Finding the right payroll solution can be a daunting process. Many nonprofits also make addressing their current payroll situation a low priority as they focus on addressing their organization’s core missions. While this may seem like an acceptable justification, operating with an out-of-date, inefficient payroll solution can have serious short and long-term consequences. First off, let’s start by talking about the cost of manually processing payroll.

The Form I-9: From Immigration Document to Critical Employment Form

Asure Software

At Payroll Specialties Northwest, we realize… The post The Form I-9: From Immigration Document to Critical Employment Form appeared first on Asure Software Any business owner knows the importance of paying attention to detail in order to thrive.

A Sneak Peek at the New Payroll

Personnel Data Systems

At Norton Rose Fulbright, we have been able to participate in the beta review of the new payroll and so far, it has been a great experience. and once we had that accomplished, we were able to execute the payroll conversion. Our first validation on the new payroll went very well.

Turn Your Payroll From Zero to Hero in Five Easy Steps

Paymate Software

Payroll can be a time-consuming and tedious process. But payroll shouldn’t be complicated. Here are five steps to make your payroll simpler, more efficient, and ultimately a hero for your organization. Implementing this model will streamline your payroll processes so you can focus on higher-priority tasks. But by automating the whole process with a payroll software, employees will be able to help themselves to the information they need in a single location!

6 Strategies for Secure Payroll Processing and Fraud Prevention

InfinityHR

Payroll processing is a core function for organizations to be able to compensate their employees for the work they are doing. A payroll system also holds a massive amount of sensitive employee information. How to Secure Payroll Processing and Prevent Fraud.

Employee Records Retention: What, Why, and How?

Stratus

Payroll Records: what are the requirements? How long do I have to keep payroll records and what details have to be included in those records? Payroll Manager, Celeste, goes through all the details (hang on, there's a lot!!) What all has to be saved in your payroll records?

3 Common Errors During HR/Payroll User Acceptance Testing (UAT) and How to Fix Them

HRchitect

When in UAT, not having a document that list test scenarios to follow during testing is a BIG mistake. Make sure your scenario document has a place to indicate whether you have passed or failed the test scenario. To avoid forgetting things you really should start thinking of and documenting scenarios from day one of a signed contract. The post 3 Common Errors During HR/Payroll User Acceptance Testing (UAT) and How to Fix Them appeared first on HRchitect.

10 Payroll Tips You Should Know

Namely

Staying on top of payroll can be a time-consuming and stressful process. Especially if you take care of your payroll in-house, it can quickly become a nightmare for business owners. Here are 10 tips and tricks to take the hassle out of managing payroll: 1. Payroll

3 Reasons Why Shadow Payroll is a Must

Global Upside

If yes, then besides arranging visa and managing the required documentation, you also need to take care of some the complex areas like shadow payroll. Shadow payroll is a concept where employees, working in a foreign country get paid by their home or host country. However, either way the employer is responsible for the payroll tax compliance in the host country. How Shadow Payroll Works. Here are the three major reasons why managing shadow payroll is essential.

Your December Payroll Checklist

Zenefits

Payroll deadlines are approaching and tax information must be in order. Here are a few payroll best practices as well as a professionally-crafted payroll checklist to help you stay on track this December. Run Payroll at the Right Time. Payroll

Five steps to improve your payroll process

Bayzat

For most HR/Finance professionals in the UAE, payroll processing can mean only one thing…endless hours tied up in excel sheets, working overtime and triple-checking your work to make sure there are no unwanted errors. In short – payroll processing is something that you have to get right! But, you don’t have to pull your hair out in agony while processing your payroll anymore! Ditch the paper, make the earth greener and process your payroll faster.

Celebrate your payroll pros during National #PayrollWeek!

Ceridian

Everyone loves getting paid, which is just one of the reasons why we at Ceridian are excited to celebrate National Payroll Week (September 5-9). In case you haven’t heard of NPW before, this celebration led by the American Payroll Association kicks off each year on Labor Day, and gives companies the ideal opportunity to thank their payroll department for their amazing efforts to help ensure that paychecks are accurate and on time.

Getting the Most Out of Your Global Payroll RFP, Part I

Immedis

All You Need to Know About Creating an Effective Request for Proposal Document. By definition, a proposal document offers a solution to a problem. In this case, you’re asking for a solution to your payroll problem. Your company’s request for proposal ( RFP ) document should specify exactly what your organization is looking for in your new payroll solution. What does successful global payroll look like for us? Expensive and fragmented payroll.

5 Benefits of Online Payroll Systems

Paycor

Digital transactions are everywhere—including the workplace as more companies move to online payroll systems. Many businesses conduct their payroll process in-house in the form of full-fledged payroll departments or small business owners attempting to do it on their own.

Automate Your Payroll Holiday Time Creation

Personnel Data Systems

Not for Payroll. It’s that time of year again when Payroll will be loading up their Time Batches with holiday hours for all their employees who get a holiday benefit. You’ll need your PDS Support username and password to access the document. Payroll Time & Attendance Tips

Defensible Documentation: Documenting for the Employee Personnel File

HR Studio Group

Oftentimes, the person responsible for human resources is also the company owner, office manager, payroll coordinator, general manager, director of operations.you get the picture. Maine is made up of a lot of small and medium sized businesses.

Welcome to Vista 7 Payroll – 30,000 Foot View

Personnel Data Systems

Vista 7 Payroll is an ongoing project at PDS to enhance all of the Payroll functionality offered with Vista. This includes behind the scenes technical updates, as well as front end enhancements to make your payrolls faster and your life easier. Vista 7 Payroll includes a slew of enhancements that will reduce processing time and simplify running payroll. Create a new Customer Support ticket and select “Vista 7 Payroll Beta Request” from the Application field.

Workday Podcast: Don’t Take Payroll for Granted

Workday

Everyone loves payday, but the word “payroll” can cause anxiety for payroll professionals as they cope with changing regulations, higher expectations, and shifting workforce dynamics. Workday’s Mariana Santiago, vice president, payroll product management, and Stacey Harris, VP research and analytics at Sierra-Cedar, talked with me about these issues and more. Take a listen here: Don’t Take Payroll for Granted. Josh Krist : “Payroll.”

10 Reasons to Switch to Paperless Payroll

FingerCheck

From time tracking to payroll, nearly any business service can now be self-managed completely online. Payroll records never need to be physically retained (get out your paper shredder!), as documents can be retained online and instantly made available for as long as you want. .

4 tips for managing payroll accurately

Sage HRMS

The recent American Payroll Association “Getting Paid In America ” survey revealed that 92 % of American employees are confident that their paychecks are accurate every pay period. Payroll mistakes can lead to complex issues beyond employee compensation and can be very costly for your company.