Employee Documentation and Record Keeping Requirements

Mitrefinch

While some businesses might try to cut corners when it comes to employee documentation and record keeping, there are some documents that are absolutely necessary. A lack of proper documentation and record keeping can lead to financial setbacks and even legal problems for companies.

How Compliance Training Can Improve Workplace Culture

Cornerstone On Demand

More often than not, HR professionals prioritize hiring, onboarding and talent management over compliance training. But what many HR professionals don’t realize is that compliance training programs and strong company culture are inextricably connected.

How The GDPR Is Changing Document Storage

Get Hppy

In practice, it has meant that almost every business across the UK has had to make changes to that way it stores data and documents containing personal information. Physical document destruction. The post How The GDPR Is Changing Document Storage appeared first on Hppy.

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ACA compliance: what HR needs to know

PeopleStrategy

and ace a bunch of multiple-choice questions, but you do need to follow the law’s guidelines regarding reporting, documentation and data management. Ensuring ACA compliance is a primary responsibility for HR leaders. ACA non-compliance can be costly.

Lightening the Paper Load: Cloud-Based Document Systems for HR

TalentCulture

Document systems seems like a perfect example of the old adage, if you build it they will come. If there were ever a time when it was necessary to reinvent the wheel, how we access, storage and manage documents is it. So much documentation goes into talent acquisition and management.

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Document Storage vs Document Management: What is best for HR?

NGA Human Resources

However, it is not just simply scanning paper documents. There are several options for storing and managing digital HR files to handle day-to-day work, compliance and security risks: Static Document Storage. Compliance : Document collaboration offers limited search capabilities.

Why Public Sector Compliance Management Needs an Upgrade

Cornerstone On Demand

Despite being tasked with overseeing and ensuring compliance across industries , government agencies and organizations often don't have a handle on their own internal compliance practices. Lynch says automated systems will evolve the role of compliance subject matter experts.

Four Policy and Procedure Benefits of Document Tracking

360 factors

Simply creating policy and procedure documents on Microsoft Word and publishing them as PDFs isn’t enough. Policy and procedure documents are a reference guide for the whole organization – they need to not only be helpful, but also be maintained. . What is Document Tracking?

CalChamber Fighting Unlimited Access to Employer Documents

HRWatchdog

A California Chamber of Commerce-opposed bill that allows organizations unaffiliated with the employer to access an undefined and potentially unlimited scope of employer internal documents awaits action by the state Senate. Leaves open the question of the scope of documents to be provided.

The 10 Most Common Mistakes in Documentation

HR Daily Advisor

Documentation is often the key to defending yourself. But there are a lot of mistakes that can make your documentation less effective, says Fentin, who is a partner at Skoler, Abbott & Presser, P.C., Here are Fentin’s top 10 documentation mistakes: 1.

How Do I Verify Form I-9 Documents for Remote Employee?

HRWatchdog

The original documents must be examined; therefore “Facetime” and “Skype” are not acceptable methods of validating the qualifying documents. The post How Do I Verify Form I-9 Documents for Remote Employee? The easiest option may be to send your HR Director to the remote employee.

Reconstructed Travel Logs Inadequate for Documenting Mileage

HR Daily Advisor

Furthermore, the calendar petitioner used to create the logs is absent from the record, and the credit card statements and other documents in evidence are insufficient to corroborate the business purpose or location of petitioner’s expenditures.”. In a recent case, Velez v. Comm’r , the U.S.

Determining FMLA Eligibility: Documentation of Family Relationships

HR Daily Advisor

Now we’ll look at documenting family relationships and its impact on the FMLA. The FMLA regulation at § 825.122(k) permits employers to require employees who take leave to care for a family member to provide reasonable documentation of the family relationship.

Why Should You Archive Historical Employee Documentation?

LaborSoft

Wrapping up 2018: How and Why you should Archive Historical Documentation and Data. HR possesses the lofty job of creating and retaining confidential employee data, ranging from hiring information to performance data and even documentation of potential termination.

Documentation: Vermont Hospital Heeds HR Words to Live By

HR Daily Advisor

As an employment lawyer, the first question I ask clients who are dealing with a challenging personnel matter is what type of documentation exists. Because in the world of employment litigation, documentation is king! Leave Policy/Compliance documentation Vermont

Organizing I-9 documents: Keeping your employee paperwork compliant and secure

Business Management Daily

The agents are checking to ensure the target employer’s I-9 documents are compliant. Employers not found to be in compliance face penalties ranging from minor warnings to jail time. In a targeted industry or not, now is a good time to ensure all I-9 documentation is in order.

OFCCP Releases Compliance Assistance Guides

Berkshire Associates

OFCCP recently released a new webpage aimed at providing compliance assistance documents to contractors. This page was developed as a result of the OFCCP town hall meetings and includes an OFCCP overview brochure, which introduces the agency and its enforcement approach to contractors.

Pay Compliance Risks

360HR

It’s not uncommon for SMEs to do their utmost to make sense of this document, only to find they’re breaching industry awards when they’re audited. Download Chapter 3: Pay Compliance Risks. TALK TO A PAY COMPLIANCE SPECIALIST. Managing pay compliance is a key capability at 360HR.

4 Steps to Improve Compliance Management

360 factors

Predict360 Compliance Management System. The necessity of compliance management ensures that businesses take it seriously. No matter how many resources they dedicate to managing compliance, the results seem to stay the same. That happens because managing compliance isn’t simply a process that can be improved by increasing the employees working on it – there are diminishing returns in increasing compliance personnel. Step 1 – Increase compliance visibility.

The Onboarding Documents You Need to Collect and Keep

Zenefits

In fact, you may collect employee documents during onboarding and throughout the employment period. If you have 15 or more employees, federal regulations dictate which documents you must keep and for how long. Your state may require additional documentation.

Can Employees Steal Confidential Documents to Prove Discrimination?

TLNT: The Business of HR

that, under certain circumstances, an employee could legally swipe an employer’s confidential documents to prove her discrimination claim under the New Jersey Law Against Discrimination. Employee takes documents to support discrimination claim. By Eric B. Meyer.

On-Demand MasterClass: Auditing for Overtime Compliance

ComplianceHR

Compliance-minded employers will want to immediately evaluate their population of overtime-exempt employees in order to devise a strategy for compliance in time to meet the DOL’s ambitious effective date. Best Practice Documentation & Communications. The post On-Demand MasterClass: Auditing for Overtime Compliance appeared first on ComplianceHR. Compliance HR News Compliance Insights Overtime Exemption

Non-Profit Wage & Hour Compliance

nettime solutions

In our previous article, we looked at how wage and hour compliance issues can affect a small business. The issues around wage and hour compliance affect non-profit organizations just as much, if not more so,” he says. For Non-Profits, Wage and Hour Compliance Issues Are Often Related to Timesheets. When compliance issues are related to timesheets, it can be extremely detrimental to a non-profit’s viability. Non-Profits Should Spot Wage and Hour Compliance Issues Early.

Making Sense of New Hire Documents

Collage

Job offers and employment contracts are among the most important documents in your HR toolkit. The problem is that many employers aren’t aware of what to include or how to present hiring documents to best protect their business, which puts them at serious risk. Here’s what business owners need to know to get their hiring documents right. When it comes to hiring documents, there are two key elements: the job offer and the employment contract.

Primary Source License Verifications: 3 Cases of Forged Certification Documents

Precheck

Primary Source License Verifications: 3 Cases of Forged Certification Documents Jul. Do, PreCheck’s Vice President of Compliance, discussed a growing concern for employers as our investigators noticed an uptake in the detection and reporting of diploma mills.

Documenting Leave for Adoption—A Q&A on FMLA

HR Daily Advisor

If so, what type of documentation am I required to ask for, if any? Leave Policy/Compliance documentation JD Leave Management Susan SchoenfeldBy Susan Schoenfeld, JD.

Overcoming the Diminishing Returns in Risk and Compliance Management

360 factors

The law of diminishing returns, which states that after a certain point adding resources only gives marginal value, is certainly true for risk and compliance management. The Law of Diminishing Returns for Risk and Compliance Productivity.

5 Reasons Why HR Compliance is More Complicated Than Ever

Cisive

Because compliance is changing so quickly on the state and federal level, HR departments are finding it more and more challenging to keep up with current regulations and changes to employment law. A vendor partner can be the HR practitioner’s best support to help navigate the fast-moving legal compliance landscape that includes background screening, reference checks, and employment verification. Non-Compliance in HR is Complicated and Expensive.

What to look for in an HR compliance solution

BerniePortal

Check out this column in HR Technologist : Compliance is one of the most arduous responsibilities that HR professionals face. These documents can include discrimination and harassment policies, disaster recovery notices, industry-specific information and security protocols, among others.

Managing HR Compliance in the Age of Technology

Get Hppy

Compliance may not be the rock star of HR tasks, but it is the one that is necessary to keep the band together. Without compliance, businesses are at risk of fines, lawsuits, bankruptcy, and closure. For many companies, technology has changed the ways in which they manage HR compliance.

Improving Compliance QA Testing Through Automation

360 factors

It may be possible to temporarily improve compliance monitoring through increased oversight, but to truly improve compliance and embed it into the DNA of the organization it is important to work on the compliance framework within the organization. By compliance framework we refer to all the parts of the organization that play a role in enforcing compliance, from employees to software to processes. This strength can only be gauged through compliance QA testing.

Global Compliance Desk – Poland

Replicon

The changes coming into force relate to: Method of Salary Payment; Storing Personal Files in Electronic Form; and Employee Documentation. The post Global Compliance Desk – Poland appeared first on Replicon. Global Compliance UpdatesNumerous changes to Poland’s Labor Code were discussed in 2018, but only some of them were passed. A summary of the new provisions taking effect with the start of 2019 is included below.

Roadmap to Better HR Compliance

CIC Plus

As employment laws and regulations increase, so does your risk of penalties for non-compliance. Instead, read on for some tips and approaches for keeping in the know when it comes to all the moving parts for HR compliance. That’s the question, for employee documents.

5 Things Fact Finders Expect from Your Documentation

HR Daily Advisor

Yesterday’s Advisor showcased Attorney Susan Fentin’s 10 most common mistakes in documentation. Today, she offers the five qualities that fact finders (including judges and juries) look for in documentation. When you document, you’re not writing just for the moment, says Fentin.

Help Is Here! Task Force Releases Documents to Enhance Compliance with California Equal Pay Act

DCI Consulting