2020 HR Compliance Checklist: Know Your Requirements

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Small business owners and HR leaders are working hard to manage the people center of their company while also staying on top of compliance requirements and calendar-based deadlines. Use the following compliance checklist to create your HR policies — or as a way to revamp existing ones.

What is 401k Discrimination Testing?

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Every year, the Employee Retirement Income Security Act ( ERISA ) requires employers to undergo 401k discrimination testing to ensure plans are not discriminating against lower-income employees. What is a 401k discrimination testing? The Actual Contribution Percentage (ACP) is another variation of 401k discrimination testing. A common fear for HCEs is that their plan will fail discrimination tests. The post What is 401k Discrimination Testing?

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Which Non-Discrimination Policies to Include in an Employee Handbook

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Written policies help employees understand and comply with your expectations– and they can help you stay on the right side of compliance. They also make it easier for you and your management team to prevent discrimination and the complaints that may result. Written non-discrimination rules might also limit your liability in the event of a complaint, as you will have a record of your efforts to prevent discrimination. General Non-Discrimination Policy.

New Age Discrimination Law Considered By U.S. Congress

Zenefits

A bipartisan bill which would make it easier for older workers to prove age discrimination in the workplace have been introduced in the U.S. The “ Protecting Older Workers Against Discrimination Act ” (POWADA) would reverse a 2009 U.S. In addition, admissible evidence under the bill would include evidence that shows the existence of a workplace culture that discriminates against older workers such as jokes about age, comments on appearance, etc.

Is Your Company in a State with LGBTQ Non-Discrimination Laws?

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Thanks to state and federal LGBTQ non-discrimination laws , that practice is dying out. Twenty-one states and the District of Columbia have LGBTQ non-discrimination laws. In addition, 26 states are part of a federal circuit with a judicial ruling that interprets existing federal nondiscrimination law (under Title VII) to include discrimination based on sexual orientation and gender identity. LGBTQ non-discrimination laws work the same way. Compliance

What Business Owners Should Know about Pregnancy Discrimination

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All of these scenarios are examples of pregnancy discrimination, and they are against the law. Pregnancy Discrimination Puts Women and Families at an Economic Disadvantage. Although federal law has forbidden discrimination based on pregnancy, childbirth, and related conditions for 40 years now, it is still a major problem according to the Equal Employment Opportunity Commission (EEOC). What Is Pregnancy Discrimination? These are all forms of illegal discrimination.

What Non-Discrimination Policies to Include in an Employee Handbook

Zenefits

Written policies help employees understand and comply with your expectations– and they can help you stay on the right side of compliance. They also make it easier for you and your management team to prevent discrimination and the complaints that may result. Written non-discrimination rules might also limit your liability in the event of a complaint, as you will have a record of your efforts to prevent discrimination. General Non-Discrimination Policy.

Here’s the Ultimate Tool for Tax Compliance in 2019

Zenefits

I’m not a compliance expert, financial analyst, or tax advisor. And perhaps too, you as a business owner, are as confused by federal tax compliance as I am. This article is designed to help small business owners understand the complexity of the federal compliance regulations and ultimately give you a comprehensive tool— 2019 Compliance Calendar —which simplifies the compliance regulation process for taxes, benefits, and HR compliance. ACA compliance.

U.S. Department of Labor Poster Compliance: What’s Required in Your State?

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Zenefits provides a comprehensive list of posters required by each state. It’s a good idea to check out the Zenefits website link to find out which federal and local labor poster laws need to be displayed for your particular place of business. Compliance

Compliance Checklist: Federal Employment Laws You Need To Know At Every Stage Of Your Company’s Growth

Zenefits

With a fast-growing small business, compliance is just one of many things on your to-do list, behind hiring, improving operations, and fine-tuning your products. Employers may not discriminate against employees or applicants on the basis of race, color, religion, sex, or national origin. Learn more about managing small business compliance. . Employers of this size must maintain records in compliance with OSHA, mentioned above. Check out our Compliance Assistant. .

Should Your Company Have a Marijuana in the Workplace Policy?

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The Americans with Disabilities Act (ADA) prohibits employers with 15 or more employees from discriminating against employees based on disability or medical condition. With the advent of medical prescriptions for marijuana, it is important for employers to ensure that in enforcing a substance abuse policy, they are not discriminating against the medical condition of an employee. appeared first on Zenefits Blog. Cultures change.

Noncompliance and What Your Business Could Lose

Zenefits

Whether you’re a small business owner who wants to spend more time growing your business, or an HR leader who needs to shift more toward a people-focused strategy, manually handling HR compliance tasks can feel time-consuming and burdensome. However, compliance remains a necessary priority.

Benefits Software for Small Businesses: 5 Key Features

Zenefits

Benefits compliance. Benefits compliance. Along with integrating time and labor, HR, payroll, and ideally accounting, the software should simplify compliance with benefits regulations. Privacy and anti-discrimination laws. Benefits compliance.

Fostering a Respectful Workplace: Transgender Education Trainings

Zenefits

That means that preventing discrimination and promoting inclusivity should be a top priority. For one thing, employment discrimination is illegal. The percentage of Fortune 500 companies which have policies prohibiting gender identity discrimination increased from 3% to 83% since 2002. Employers who practice zero tolerance for discrimination generally benefit from better morale, greater cohesiveness, and higher productivity. Some examples of discrimination are obvious.

Kentucky Pregnant Workers Law Goes Into Effect on June 27

Zenefits

While existing Federal and Kentucky state law already forbid discrimination on the basis of pregnancy. Within 30 days of the law’s effective date, employers must begin providing notice to new employees of their right to be free from discrimination based on pregnancy, childbirth and related medical conditions at the start of their employment and to let new hires know of their right to be reasonably accommodated for pregnancy and related conditions. Compliance

Pay Secrecy is Illegal. Pay Transparency is On the Rise

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Revelations of pay inequality have stirred up lawsuits alleging pay discrimination against a string of firms, mostly from the tech industry. These mandates prevent employers from basing current wages on past pay, which for women, African Americans and others protected by anti-discrimination laws, are historically paid less than white men doing similar work. Pay Transparency is On the Rise appeared first on Zenefits Blog. HR Tips & Trends Payroll Compliance

What’s In the Nevada Marijuana Drug Employment Law?

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In Maine, employers are prohibited from discriminating against job seekers that use marijuana, but Nevada is the first state to specify drug testing results cannot be used as a reason to exclude. appeared first on Zenefits Blog. Compliance marijuana in the workplaceNew legislation in Nevada makes it the first state to prohibit employers from disqualifying candidates because of a failed drug screen for marijuana. Governor Steve Sisolak signed the new law on June 5.

The Small Business Guide to Employee Records

Zenefits

The Equal Pay Act and Age Discrimination in Employment Act (ADEA) also cover payroll recordkeeping requirements. The post The Small Business Guide to Employee Records appeared first on Zenefits Blog. HR Tips & Trends Compliance Entrepreneurship Small Business Success Stories compliance employee records recordkeepingIf you’re thinking about tossing out that personnel file on the employee who quit last week, hold off. The U.S.

OMB Issues Stay on Revised EEO-1 Reporting Requirements

Zenefits

On the heels of OMB’s announcement, the Equal Employment Opportunity Commission (“EEOC”) – the regulatory agency that receives the EEO-1 form and enforces the federal laws related to employment discrimination – reiterated its strong commitment to enforcing equal pay in the aftermath of the decision. Zenefits can help! Contact us today to see how we can help you meet EEO-1, and other compliance obligations. Compliance EEO-1 reporting obligations

What’s the Definition of a Highly Compensated Employee?

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If there is a compliance issue and it isn’t corrected within the specified timeframe, there can be further complications. Get to know these 401(k) plan limits and tax responsibilities to avoid discrimination and loss of retirement funds from company errors. Contact a Zenefits Advisor today. appeared first on Zenefits Blog. ComplianceThere are several differences between highly compensated employees (HCEs) and non-highly compensated employees (NHCEs).

The Essentials of the Small Business Employee Handbook

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Equal opportunity and other non-discrimination policies. The post The Essentials of the Small Business Employee Handbook appeared first on Zenefits Blog. ComplianceWhat’s the point of an employee handbook ? Isn’t it just a collection of documents everyone will ignore? It shouldn’t be. A thoughtful employee handbook is critical when you’re onboarding new hires.

Washington State Salary History Ban Starts July 28

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Originally put on the book in 1943, it made wage discrimination based on gender a misdemeanor. The new legislation amends the existing Maine Human Rights Act , adding language stating that evidence of discrimination can include an employer seeking information about a prospective employee’s previous salary history. The post Washington State Salary History Ban Starts July 28 appeared first on Zenefits Blog. Compliance salary history ban

Maine Legislature Passes Salary History Ban

Zenefits

It adds language stating that evidence of discrimination can include an employer seeking information about a prospective employee’s previous salary history prior to the job offer is extended. He said that as the bill is currently written, if employers go on a site like Glassdoor to look for salary information, that can be used as evidence of salary discrimination. The post Maine Legislature Passes Salary History Ban appeared first on Zenefits Blog. Compliance Talent

What Does the New Delaware Sexual Harassment Law Mean for Your Organization?

Zenefits

HB 360 adds new provisions to the Delaware Discrimination in Employment Act (DDEA). While the DDEA already contained language preventing discrimination based on sex, advocates argued that the law failed to specifically address sexual harassment The new law contains language addressing this issue. Title VII of the Civil Rights Act has prohibited employment discrimination based on race, color, sex, religion, or national origin since 1964. appeared first on Zenefits Blog.

What Does the New Delaware Sexual Harassment Law Mean for Your Organization?

Zenefits

HB 360 adds new provisions to the Delaware Discrimination in Employment Act (DDEA). While the DDEA already contained language preventing discrimination based on sex, advocates argued that the law failed to specifically address sexual harassment The new law contains language addressing this issue. Title VII of the Civil Rights Act has prohibited employment discrimination based on race, color, sex, religion, or national origin since 1964. appeared first on Zenefits Blog.

Ageism in the Workplace

Zenefits

Age discrimination is typically directed towards those in an extreme age group– that is, recent college graduates or older employees nearing the end of their careers. What constitutes age discrimination in the workplace? The post Ageism in the Workplace appeared first on Zenefits Blog. HR Tips & Trends ComplianceWhether your workforce is comprised of seasoned employees in their 50s and 60s or those under 25, ageism can exist anywhere.

What is a Salary History– And Why is it Being Banned?

Zenefits

The result is that people get trapped in inescapable cycles of pay discrimination, which are perpetuated when employers are aware of past discrimination. A barrier to growth for any ethnic, social, or gender-based group experiencing restricted job access or discrimination, such as women , LGTBQ, people of color, and immigrants. appeared first on Zenefits Blog. Compliance CultureWhat is a salary history? It depends on who you ask, an employer or an employee.

The Difference Between Independent Contractors and Employees

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Employees are covered by federal and state labor laws, which protect them from discrimination, health and safety concerns, earning less than minimum wage, and other work-related issues. The post The Difference Between Independent Contractors and Employees appeared first on Zenefits Blog. ComplianceThe difference between independent contractors and employees is more than just a label.

Can Employers Offer Cash in Lieu of Benefits?

Zenefits

Section 125, also called the Cafeteria Plan, is required so that employees who receive health insurance options aren’t discriminated against. appeared first on Zenefits Blog. Compliance Benefits Health Care CostOffering health insurance to employees is a great way to provide value and retain a skilled workforce.

Inside the Colorado Salary History Ban

Zenefits

Despite policies outlawing pay discrimination, women still earn significantly less than their male counterparts for the same work, lawmakers noted. The new law forbids wage discrimination. Discriminating or retaliating against those who refuse to disclose prior salary history is not allowed. . Employees can sue in district court without having to first file an administrative wage discrimination complaint with Colorado’s Department of Labor and Employment.

What to Know about the New California Sexual Harassment Training Regulations

Zenefits

Senate Bill 1343 also states that California employers will need to provide written harassment, discrimination, and retaliation prevention policies to all employees. The post What to Know about the New California Sexual Harassment Training Regulations appeared first on Zenefits Blog. ComplianceDo you conduct business in the state of California? If so, listen up!

Updated List of Cities and States with a Salary History Ban

Zenefits

Last yeah, Zenefits produced an equal pay report based on original SMB data, which found that the gender wage gap in small businesses was 18% greater than the national average. The idea behind the ban is that women and minorities have historically experienced pay discrimination; using a salary history as a baseline for a new compensation offer is a practice that perpetuates this pay discrimination. Compliance Culture

Westchester County Paid Safe Time Leave Goes Into Effect On October 31

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Employers cannot retaliate or discriminate against employees for requesting or taking advantage of safe time leave. . An employer cannot discriminate against or take retaliatory action against an employee who has filed a complaint about an employer’s alleged violation of the safe time law. . The post Westchester County Paid Safe Time Leave Goes Into Effect On October 31 appeared first on Zenefits Blog. Compliance paid safe leave westchester county

What Personal Information Do I Need to Collect from New Hires?

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While there is a lot of onboarding personal information that is required to collect, employers should avoid asking some specific information to protect employees from discrimination. appeared first on Zenefits Blog. ComplianceHiring employees, especially for the first time as a burgeoning small business, can be a daunting task. With strict government processes and contracts involved, complications are aplenty.

Demystifying Workplace Disability: 7 FAQs

Zenefits

The ADA provides protection from discrimination in all aspects of employment. In some states every employer must carry coverage: in others a minimum amount of employees must be on the payroll to trigger compliance requirements. The post Demystifying Workplace Disability: 7 FAQs appeared first on Zenefits Blog. HR Tips & Trends ComplianceWorkplace disability is a wide-ranging topic that can be intimidating for small to medium-sized businesses.